Searching the PPSR

The Personal Property Securities (PPS) Register is an online register that is generally available at all times. You can check for scheduled maintenance outage times for the PPS Register on the Registrar's Notices page.

There are a number of ways you can search the PPS Register:

If you have any questions please email enquiries@ppsr.gov.au for more information

PPS Register fees

There is a charge for searching or registering a security interest on the PPS Register. See the fees page for more information.

Search Number and Search Certificate

A successful PPSR search will assign a unique search number, listed under the ‘Search details’ section on the search result summary screen.

The search number records the details of the transaction and allows you to retrieve your original search result or generate a search certificate at a later time. Store this information somewhere safe.

To get a legal record of your search, issue a search certificate even if your search returns no registrations.

To issue a search certificate click on the 'Issue search certificate' button.

If a seller gives me a copy of a PPSR search certificate how can I verify the contents?

You can use the use the search number from the original search to retrieve the original search results and to issue a copy of the search certificate. There is no fee, however this process will not provide any update to the information in the original search.

You will receive the same information as when the search was first conducted. If it was a motor vehicle search, and included information from the National Exchange of Vehicle and Driver Information Service (NEVDIS), you will only see this information on the copy of the search certificate.

To retrieve a search result; go to: https://transact.ppsr.gov.au/ppsr/Home

Click on PPSR Search > Retrieve search result

Enter your Search Number > Next > Issue search certificate

PPS Register tutorials

Five tutorials have been developed to assist users undertake key functions of the PPS Register.

  • Getting started
  • Creating an account
  • Creating a secured party group
  • Creating a registration
  • Searching the PPS Register

Visit the PPS Register tutorial page to get started.

Who can search the PPS Register?

It is recommended that you read the PPS Register General Conditions of Use before starting a search.

If you are searching the PPS Register using an individual’s name and date of birth, you may only search for an authorised purpose. Generally, the people who can search the PPS Register using an individual’s details are:

  • A person who has been given the individual’s consent to search
  • an individual or organisation needing to decide whether to provide credit to a person or organisation
  • an individual or organisation needing to decide whether to invest in, with or through a person or organisation
  • an individual or organisation needing to establish whether personal property is subject to an existing security interest.

Searching the PPS Register - main search types

When searching for personal property that has a security interest attached, particular identification details are required in order to conduct a search for it.

Choice of search types

The PPS Register offers six search types as outlined in the table below and indicates the type of information to provide to conduct each search.

Search type Type of information needed to undertake the search
Motor vehicle The serial number for the motor vehicle - in most cases will be the vehicle identification number (VIN) or if the vehicle does not have VIN it may be the Chassis number
Watercraft The serial number for the watercraft (Official number or hull identification number (HIN)
Any other personal property The serial number for the type of personal property (e.g. aircraft, intellectual property)
PPSR registration number The unique number given to a registration on the PPSR (this is not a car rego number)
Individual grantor Given names, family name and date of birth as it appears on particular forms of identifications (e.g. drivers license, birth certificate)
Organisation grantor Numeric identifier such as Australian Company Number (ACN), Australian Registered Body Number (ARBN), Australian Registered Scheme Number (ARSN), Australian Business Number (ABN), or the name of the organisation if they do not have an identifier.

Search result summary

A successful PPSR search will provide you with one of three results:

  1. "There is no security interest or other registration kind registered on the PPSR against the xxx (xxx is the type of search you have done) entered in the search criteria." This means that there is no encumbrance or other registration kinds registered on the PPSR for the search criteria entered.
  2. A single registration returned. This means that there is a single encumbrance or other registration kind registered on the PPSR for the search criteria entered.
  3. A list of registrations if there is more than one. This means that there are encumbrances or other registration kinds registered on the PPSR for the search criteria entered.

'Registrations' in the PPSR sense refers to registrations of security interests. The registration number is the PPSR registration number which is the unique identification number allocated by the PPSR at the time of registration (it is approximately 15 digits in length). It is not the number plate of a vehicle (e.g. ABC 123).

All searches are exact match on the criteria you enter, so it is important you enter information correctly to get accurate results.

If there is a registration or registrations returned from your search you may want to consider your options. Going ahead with a deal that has a current registration on the PPSR could lead to repossession of the property by a finance company or other individual or company.

An important thing to remember is that the PPS Register is a notice board of security interests and you may need to make further enquiries to verify the result you get from your search. In addition, the accuracy of information on the PPS Register is dependent on its source, usually the person who registered the security interest, and the Commonwealth cannot guarantee the quality, completeness or accuracy of the information contained on the PPS Register.

National Exchange of Vehicle and Driver Information System (NEVDIS)

NEVDIS information is a vehicle data extract provided by a third party as recorded by each state road transport authority and passed through to the PPSR.

Motor vehicle information is a value added service requested from NEVDIS for each transaction involving a motor vehicle VIN or Chassis Number. NEVDIS data is not part of the security interest or other registration kind registered on the PPSR and it is presented without any guarantee regarding its accuracy.

The NEVDIS data is intended to assist users with checking that the VIN or Chassis Number they entered, along with information they have about the vehicle from other sources, is accurate and to provide users with any data held on NEVDIS about a vehicle's stolen or written off status.

You may not always get motor vehicle information returned from your search. Look for motor vehicle information under the heading of "NEVDIS Details" on your search certificate.

Where available you may receive the following NEVDIS vehicle information:

Vehicle type Make / Model
Body type Colour
Engine number Registration Plate number
State where vehicle registered Registration expiry date
Year of manufacture Year / Month of compliance
Written off Stolen

NEVDIS data will not be returned for:

  • Defence Force vehicles.
  • Vehicles that have not been road registered.
  • Non road registered recreational vehicles (dirt and trail bikes, quads, all terrain vehicles etc.)
  • Brand new vehicles that have yet to have been put ‘on road’.
  • Vehicles that haven’t been registered for a period of time.
  • An incorrect serial number.
  • A serial number that has nothing recorded in NEVDIS to be returned.

Motor Vehicle Information

Queries in regard to the vehicle information contained in NEVDIS data should be directed to the state motor registries.

Queries regarding stolen vehicle information should be directed to the state police.

The PPS National Service Centre cannot provide any assistance in correcting this data.

State Phone Number Website
ACT 13 22 81 www.rego.act.gov.au
NSW 13 22 13 www.rta.nsw.gov.au
NT 1300 654 628 www.nt.gov.au/transport/mvr/
QLD 13 23 80 www.tmr.qld.gov.au
SA 13 10 84 www.sa.gov.au/topics/
transport-travel-and-motoring
TAS 1300 851 225 www.transport.tas.gov.au
VIC 13 11 71 www.vicroads.vic.gov.au
WA 13 11 56 www.transport.wa.gov.au

Stolen Motor Vehicle Information

A stolen vehicle notification, or the absence of one, does not necessarily mean a vehicle is or is not stolen. If there is a stolen vehicle notification you wish to enquire about, you should contact the Police force in the State or Territory indicated immediately after the date in the notification.

The reference number at the end of the notification should be quoted as a part of your enquiry. Please note that there may be multiple stolen notifications shown. A stolen notification can be for a VIN, Plate, Chassis and/or Engine.

Tasmanian stolen vehicle information is currently unavailable from this service. For information about the status of Tasmanian vehicles, go to: https://www.transport.tas.gov.au/MRSWebInterface/public/regoLookup/registrationLookup.jsf (Note: you will need to provide the vehicle registration plate number to search this site).

Further information is available from our"How to interpret a Motor Vehicle Search Result and Search Certificate" fact sheet.

Access to and use of data provided through the PPSR is subject to the PPSR General Conditions of Use and applicable third party data conditions (which can be obtained at www.ppsr.gov.au). To the extent permitted by law, all data provided through the PPSR is made available without any representation or warranty of any kind (without limitation in respect to accuracy) and the Commonwealth, and our third party data providers (which includes any person mentioned in the Third Party Data Conditions as providing information through the PPSR), have no liability to you in respect of any loss or damage that you might suffer no matter how arising (including negligence) that is directly or indirectly related to the NEVDIS Data.

Filter Search Results – Search result summary page

Individual Grantor and Organisation Grantor search results include a summary table that totals the number of search results with a breakdown by collateral class. There is also a 'Go to PPSR registration number' field that will take you to a specific registration number returned within the search result for viewing.

Search results for Individual Grantor and Organisation Grantor (that are not date range searches) can be filtered on, this can be done on screen or after downloading the search results to CSV format.

It may be useful if your search has returned a large amount of results and you are only interested in viewing a particular collateral type and or class as an example. Filtering can only reduce the number of registrations from the original number of registrations and does not incur an additional fee.

Filtering is available on the following fields:

  • Collateral type
  • Collateral class
  • Start year
  • Last change year
  • PMSI
  • Migrated and Transitional
  • Security Interests only

On screen click on the Plus icon for expanding the content on the search result page next to 'Filter search' to display the filtering options.

Once you have deselected what you no longer want to see > Filter result

This will refresh your view of the search result in accordance with your filtering.

Alternatively you can download your search results to CSV format and apply filtering within the spreadsheet.

Overview of PPS Register search types


Quick motor vehicle

This search option allows you to identify whether a registration has been made against a specific motor vehicle. This is a serial number search. Note that a serial number for this type of search does not include an engine number.


Motor vehicle

This search option allows you to identify whether a registration has been made against a specific motor vehicle. This is a serial number search. Note that a serial number for this type of search does not include an engine number.


Watercraft

This search option allows you to identify whether a serial numbered watercraft has a registration against it. This is a serial number search. Note that an outboard motor is not classified as watercraft, so a different search may need to be done for this type of personal property.



Serial
number

This search option allows users to identify whether a specific item of personal property that may or must be described by serial number has a registration.


Search by PPSR registration number

This search option allows users to enter a specific PPSR registration number and retrieve its details. This is the number assigned to a registration in the PPSR (it is not a vehicle registration number of a motor vehicle).


Search by
individual grantor

This search option allows users to identify whether an individual has any registrations over their personal property. It requires the exact spelling of an individual's name and their date of birth. Rules about the identification of individual grantors on the PPS Register can be found in the PPS Regulations.

You can read more about this on the privacy page. This option allows users to filter search results according to the collateral class.



Search by organisation grantor

This search option allows users to identify whether an organisation has any registrations over their personal property and allows users to filter search results according to the collateral class.

When searching by organisation grantor:

  • You are required to select the identifier type you wish to search by and enter the corresponding identifier.
  • The PPSR will only search for security interests registered against that identifier under the selected identifier type.
  • Searching against multiple identifier types (e.g. the ACN and ABN) would require multiple searches on the PPSR.

Last modified 1/05/2015 2:24 PM
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