Searching by individual grantors

You can search the PPSR by an individual grantor to identify whether the individual has any security interests over their personal property.

Before you start

You need the full name, including exact spelling, and date of birth of the individual. These details must be sourced from documents in this order:

  • current driver’s licence issued by an Australian state or territory
  • proof of age card issued by an Australian state or territory
  • Australian passport
  • Australian visa
  • passport from the country the grantor usually resides
  • details on the grantor’s birth certificate.

Make sure identity details are correct

Check the date the identification was issued. For example, the grantor might have a new driver’s licence and their previous licence listed their maiden name. Ask for the previous identification.

Check the type of identification. For example, if the person recently obtained a driver’s licence for the first time, the form of identification that was previously used might have been a passport. The person’s name on the passport might differ from their driver’s licence. Ask for the previously highest ranking form of identification.

Other considerations for individual grantor searches

  • Has the individual changed his/her name?
  • Partnerships - for a partnership with an ABN, registrations are made against an ABN. However, a partnership is not a separate legal entity. Consider searching on each partner, as well as the partnership.
  • Trusts - for a trust with an ABN, registrations are made against an ABN. However, if the trust does not have its own ABN, registrations may be made against the trustee, whether an individual or organisation. Relevant information for the individual or organisation trustee will need to be obtained to conduct searches.
  • Migrated data - see searching the PPSR for migrated registrations.

You may only search for an authorised purpose

You may only search for an authorised purpose. You may search the PPSR using an individual’s details if you are:

  • a person who has been given the individual’s consent to search
  • an individual or organisation needing to decide whether to provide credit to a person or organisation
  • an individual or organisation needing to decide whether to invest in, with or through a person or organisation
  • an individual or organisation needing to establish whether personal property is subject to an existing security interest.

Start your individual grantor search

Go to search by individual grantor.

Step 1: Search details

Read the PPSR conditions of use.  If you accept them, declare that you are searching the PPSR for an authorised purpose by selecting the check box.

Grantor details

Enter the grantor’s details, as shown on the identification document. Make sure you enter the details correctly, or you risk getting a result for the wrong grantor.

Collateral class

Although you can narrow your search by searching by collateral class, it is best to search using all classes (leave the default selection). This way you will not miss any security interests.

You can also use advanced search options to narrow your search. Again, it is best to search using all criteria (leave the default selection), to make sure you do not miss any security interests.

Optional: Enter a Client billing reference, this reference will appear on the Tax invoice/Receipt.

The fee for the search is displayed on the screen.

Click Next.

Step 2: Payment

Enter your credit card details. The fee for the search is displayed on the screen.

If you would like your receipt emailed to you, enter your email address. Entering your email address here only emails your receipt. It does not email your search certificate.

The next page will allow you to email your search certificate.

Click Pay now.

Step 3: Search result summary

The result of your search is displayed, along with a unique search number and a downloadable Tax invoice/Receipt. If you entered your email address on the previous screen, the Tax invoice/Receipt will be emailed to you.

If you receive a large number of security interests in your search result, you can filter them here by collateral class or other options to reduce the number.

Your search result will be displayed in registration number order. Leaving the default order (ascending) means that the earliest registrations will be displayed first. You can change this to descending, meaning the latest registrations will be displayed first.

For an explanation of your search result, go to understanding search results.

Step 4: Email or view your search certificate

Make sure you email your search certificate(s) to ensure that you have an official and legal copy of your search. 

Grantor search certificates only cover a single security interest. You will need to select each registration if your search result contains more than one security interest.

Select any or all of the PPSR registrations and select the email icon
Even if there are no PPSR registrations returned you should still email your search certificate by selecting the email icon.
Populate your email address.
Confirm your email address.
Select the email icon.

Note: Confirmation that the search certificates(s) have been emailed will be displayed on screen.

If you do not have an email address ensure you view your search certificate to save your official and legal copy of your search.

Your search certificate(s) will contain the details of each security interests contained in your search result.

TIP: If there are more than 10 certificates being emailed, you will receive 1 email per 10 search certificates.

For further details on your search result and search certificate see: Understanding your Individual Grantor Search Certificate

For more information on buyer protection, see searching and buyer protections.