Searching by organisation grantors

You can search the PPSR by an organisation grantor to identify whether the organisation has any security interests over their personal property.

Before you start

You need identifying information for the organisation. The type of organisation identifier is different depending on whether the grantor is a:

  • body corporate
  • partnership
  • trustee of a trust
  • body politic.

The organisation identifier may be:

  • Australian Registered Scheme Number (ARSN)
  • Australian Company Number (ACN)
  • Australian Registered Body Number (ARBN)
  • Australian Business Number (ABN)
  • organisation name.

Rules about the identification of organisation grantors for the PPSR can be found in the PPS Regulations.

The PPSR will only search for security interests registered against that identifier under the selected identifier type.

Searching against multiple identifier types (for example, the ACN and ABN) requires multiple searches on the PPSR, one search for each identifier type.

The PPSR will help you to choose the appropriate organisation identifier, through a series of yes / no questions.  Check identity details

Check which organisation holds the assets. An organisation may have acquired other organisations, which may have registrations under a different organisation identifier.

A partnership is not a separate legal entity. Consider searching on each partner, as well as the partnership.

A trust may not have an ABN. This means registrations may have been made against the trustee, whether an individual or organisation. You will need to seek relevant information for the individual or organisation trustee.

An organisation may have changed its name. This will only be relevant if you are not using an identifying number. Consider asking for previous documentation.

Migrated data:

For more information about migrated data see Previous securities registers and migrated data and Migrated registrations - known issues, such as ASIC migrated registrations with incomplete SPGs.

Start your organisation grantor search

Go to search by organisation grantor.

Step 1: Search details

Enter the organisation grantor’s details. If you are searching by ARSN, ACN, ARBN or ABN, you can click the verify button to display the name of the organisation for the identifier you entered, to confirm that you have entered the correct organisation identifier for your search.

Although you can narrow your search by searching by collateral class, it is best to search using all classes (leave the default selection). This way you will not miss any security interests.

You can also use advanced search options to narrow your search. Again, it is best to search using all criteria (leave the default selection), to make sure you do not miss any security interests.

Optional: Enter a Client billing reference, this reference will appear on the Tax invoice/Receipt.

The fee for the search is displayed on the screen.

Click Next.

Step 2: Payment

Enter your credit card details. The fee for the search is displayed on the screen.

If you would like your receipt emailed to you, enter your email address. Entering your email address here only emails your receipt. It does not email your search certificate. You must issue your search certificate on the next page.

Click Pay now.

Step 3: Search result summary

The result of your search is displayed, along with a unique search number and a downloadable Tax invoice/Receipt. If you entered your email address on the previous screen, the Tax invoice/Receipt will be emailed to you.

If you receive a large number of security interests in your search result, you can filter them here by collateral class or other options to reduce the number.

Your search result will be displayed in registration number order. Leaving the default order (ascending) means that the earliest registrations will be displayed first. You can change this to descending, meaning the latest registrations will be displayed first.

For an explanation of your search result, go to understanding search results.

Step 4: Email or view your search certificate

Make sure you email your search certificate(s) to ensure that you have an official and legal copy of your search. 

Grantor search certificates only cover a single security interest. You will need to select each registration if your search result contains more than one security interest.

Select any or all of the PPSR registrations and select the email icon
Even if there are no PPSR registrations returned you should still email your search certificate by selecting the email icon.
Populate your email address.
Confirm your email address.
Select the email icon.

Note: Confirmation that the search certificates(s) have been emailed will be displayed on screen.

If you do not have an email address ensure you view your search certificate to save your official and legal copy of your search.

Your search certificate(s) will contain the details of each security interests contained in your search result.

TIP: If there are more than 10 certificates being emailed, you will receive 1 email per 10 search certificates.

Your search certificate(s) will contain the details of all security interests contained in your search result. For further details on your search result and search certificate see: Understanding organisation grantor search results.

For more information on buyer protection, see  Searching and buyer protections