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User management report

The users management report lists user IDs, user roles and user ID status for all users within your PPSR account(s). This report assists in managing users within your account(s).

Why generate this report?

The user management report allows you to identify all current users of your account and, if necessary, remove users that no longer require access. You can also modify user access due to a change in job requirements.

Data limitations

The data for this report is extracted from the PPSR reporting database. The data provided is up until the end of the previous day and is not available for the day on which the report is generated.

Requesting a report

Log into the PPSR to access reports.

Go to the reports tab and click request a report.

Step 1: Request a report

Select the user management report from the Report type list.

Select report format (CSV or XML).

Enter the email address you require the report notification to be sent to.

Click next.

Step 2: Report parameters

Select the report parameters. You can use some or all of the following parameters:

User status you can select from

  • All
  • Active
  • Inactive
  • Removed locked.

Next, click sort by and select how you would like the data to be sorted. You can sort using the following options:

  • Account customer number
  • Internal organisation name
  • User ID
  • User status

Click request report.

Step 3: Payment (if applicable)

No payment required.

Step 4: Confirmation

You will see your report number and a summary of the details you entered.

Your report is available from the reports list page for seven days. Click on the report number and go to the reports list page.

Reports list

Here you can filter according to the report you wish to see or download.

Click on the report number. You will see a CSV or XML file that you can open and download.

Information provided in a user management report

The user management report will provide you with the following information:

  • User name
  • User type
  • User status
  • Created date
  • Removed date
  • Given name
  • Family name
  • User reference
  • Contact details
  • Account customer number
  • User groups
  • User roles