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Retrieve search results

Before you begin

You will need:

  • The search number that was created during your original search, or
  • The search number that was given to you by another party
  • Your email address*see Note 1

Note 1. If you do not have an email address, the information will still be available online.

Retrieve an existing search result now

Fees

There is no cost for this service.

Instructions

The instructions in the section below are given as animated images which will play once the image is clicked, and, as text below the images. You may stop the animation at any time by clicking the image again.

You can retrieve a previous search result from the PPSR by using the unique search number. The search number will take you to the original search result. It will not conduct another search and will not give you any updated information. Any security interests that may have been registered after this search will not appear.

Retrieve a search result from the original search number.

Retrieve search results

  1. From any page on the Register, click on the PPSR Search tab and select Retrieve search result.
  2. Enter your original search number or the number you have been given.
  3. The PPSR displays the original search result screen.
  4. Click on the Email certificate button.
  5. Enter and confirm your email address.
  6. Click on the Email button.
  7. The yellow bar shows confirmation that the email has been sent.

Retrieve a recent search via the side bar

Your previous searches will only be available on the side bar if:

  • You are logged in as an account user and made searches on the account.
  • You have made several searches during a session, i.e. you have not been logged out at any stage while creating the searches (this is for all users, not just account customers).

retrieve a recent search

  1. Click on the expand button on the Recent searches section of the right hand menu panel.
  2. Select the search number from the panel and click on it.
  3. The PPSR displays the original search result screen.
  4. Click on the Email certificate button.
  5. Enter and confirm your email address.
  6. Click on the Email button.
  7. The yellow bar shows confirmation that the email has been sent.

Additional Motor Vehicle Details – NEVDIS data will not be updated

If the original search was for a motor vehicle, and NEVDIS data was retrieved, you will see the same data when you retrieve a search result. The NEVDIS data is not updated when you retrieve a search result or reissue a search certificate.

Email notification for large search result download

When you request to download your large search result, it may not be possible for the results to generate instantly. To be alerted when the result is ready for download users can request to be notified when your search result is ready for download.

If you have received the email confirming that your search result is ready for download, follow these steps to access the result.

Step 1: Enter your search number

Enter the original search number > Click on the retrieve search button.

The search number can be located in the email confirming that your download is ready.

The PPSR displays the original search result screen.

Step 2: Download search result

Select the download result icon.

The PPSR displays the downloaded search result, if you have requested more than 1 type of file to be downloaded there may be more than 1 file available to download.

From the downloaded search results list, click on the Search result shown in the Link to file column.

Tip: Downloading your search result does not provide you with legal protection. You should view or email your search certificate(s) even if your search returns no registrations. There is no additional fee and a search certificate is your legal record.​

How to email or view your search certificate(s)

As your search certificate is your legal record of your search, you should view or email your search certificate(s) even if your search returns no registrations.

To email or view your search certificate(s) after downloading your search result select the “Return to result” link from the download search result screen, and complete the following steps:

Email search certificate(s)

Where applicable, select any or all of the PPSR registrations select the email icon.

If there are no PPSR registrations returned you should still select the email icon.

Enter your email address.

Confirm your email address.

Select the email icon.

Note: Confirmation that the search certificates(s) have been emailed will be displayed on screen.