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Update a PPSR registration

It's important that you keep your PPSR registrations up to date. This may include things like adding or removing grantors in a registration or extending the registration's end date. There are also some things that can't be changed in an existing registration such as the collateral class or type.

On this page

The PPSR lets you change some details of your current registrations. Keep in mind that you:

  • can only update one registration at a time
  • can only update a current registration
  • may need to pay a fee for some types of changes (see the table below)

You’ll need your PPSR registration number and token or secured party group (SPG) number and access code to update a registration. If you need help finding these see Your SPG numbers and access codes.

If you make a change to an existing registration, you may have an obligation to notify the grantor of the changes.

Details you can change

Details you can manage and update include the:

  • end date of a registration
  • addition or removal of grantors
  • free text box collateral description
  • giving of notice identifier (GONI).

See the table below for a full list.

You can update your SPG (such as contact details) using the managing secured party groups section of the PPSR. You are also able to transfer your registration from one SPG to another.

Details you can’t change

Once you’ve made a registration, there are some details you can’t change. This includes:

  • collateral type and class
  • existing grantor identifier details (except to add or remove a grantor)
  • serial number details such as VIN or chassis numbers
  • whether or not the collateral is PMSI, inventory or subject to control.

See the table below for a full list.

As you cannot change these details, you can choose to make a new registration with the correct or updated information and then end the earlier registration after you make it. When making your new registration, you can include the earlier registration number in the 'earlier registration number' box .

Doing this indicates to people who search the PPSR you had a previous registration relating to the same security interest. This works because one or more overlapping registrations covering the exact same things work just like a single registration that existed over that time.

NOTE:

If you want to do this, make sure you create your new registration before you end the previous registration. The PPSR only allows current registrations to be entered into the 'earlier registration number' box.

Some registrations that migrated to the PPSR from another register may have done so without certain information. For more information, see the migrated registrations page.

What you need to update a registration

Only people with a PPSR account can update a registration. You can set up a PPSR account at no cost. You will need your PPSR account login username and password to log in.

Before you start, you need:

If you need help finding these details see 'Forgot your PPSR account password' or 'Your SPG numbers and access codes' for help.

Note: If you've logged into your PPSR account and don't have access, it may be because you don't have the user permissions required. You may need to ask your account administrator to give you this role.

How to extend the end date of a registration

You can extend (or renew) a current registration by changing its expiry date. You can’t do this if it’s already expired. There are rules about how long a PPSR registration can last for.

To help find registrations that may be coming up to their expiry, you can request a 'registrations due to expire' report. This will tell you which of your registrations you may need to extend.

To extend your registrations, once you have logged in to your PPSR account:

  1. Go to the Registrations tab and select Renew a registration.
  2. Under Retrieve the registration enter the registration number and either:
    • the SPG number and access code or
    • the registration token.
  3. Select Retrieve. The registration details will display.
  4. Select the length of time for the registration end date. These options depend on the type of registration collateral.
  5. If you have one, you can enter a client billing reference number. This will appear on your tax invoice/receipt. Select Next.
  6. Enter payment details to pay the applicable fee.
  7. You will now see confirmation you’ve updated the registration. It will give a transaction reference number and a tax invoice.
  8. Once confirmed, we'll email you a verification statement and tax invoice to the address for service of your Secured Party Group.

How to update a registration

To make any other updates to a registration, once you have logged into your PPSR account:

  1. Go to the Registrations tab and select Amend a registration.
  2. Under Retrieve the registration, enter the registration number and either:
    • the SPG number and access code or
    • the registration token.
  3. Select Retrieve. The registration details will display.
  4. Select Edit in the relevant section to make changes. Keep in mind there will be some details you can’t change (see above).
  5. The updated registration details will display on the review page. Check that they’re correct. If you need to change anything else, select Edit again.
  6. If you have one, you can enter a client billing reference number. This will appear on your tax invoice/receipt. Select Next.
  7. Enter payment details to pay any applicable fee.
  8. You will now see confirmation you’ve updated the registration. It will give a transaction reference number and a tax invoice if a fee applied.
  9. Once confirmed, we'll email you a verification statement (and tax invoice if a fee applied) to the address for service of your Secured Party Group.

Whilst you can also use this process to change the end date of a registration, if this is all you want to do, see End a registration for a quicker method.

Your obligations

For any changes you make to your PPSR registrations, you may have an obligation to send a copy of the verification statement to the grantors in your registration.

See the informing grantors page for more information.

Migrated registrations

When the PPSR started in 2012, various state and federal registers moved (or migrated) their registrations to the PPSR. The old registers didn’t always collect the same details or record them in the same way as the PPSR. Because of this, you might not be able to change some details of older registrations and you may need to create a new registration and end (discharge) the old registration.

You may also need to claim the registration as your own before you can change it. See the migrated registrations section for more information.

 

Registrations: what you can and can’t change

Note: some of these changes will incur fees.

Registration details

Can this be changed ?

Renew / change end date

Yes

End (‘discharge’)

Yes

Start date and time

No

Registration number

No

Earlier registration number

No

Secured Party Group details

No*

Transitional or Migrated indicator

No

Registration kind

No

Free text description

Yes

Remove attachments and descriptions

Yes

Attachment file name or description

No

Subordination indicator

Yes

Proceeds indicator and description

Yes

Giving of Notice Identifier (GONI)

Yes

 

 

Grantor details

 

Add grantor

Yes

Remove grantor

Yes

Existing grantor identifier/name/D.O.B.

No

 

 

Collateral details

 

Serial number (e.g. Vehicle Identification Number or VIN)

No

Collateral type

No

Collateral class

No

Vehicle registration number plate

Yes

Purchase money security interest (PMSI) applies

No

Inventory

No

Assets subject to control

No

Aircraft nationality code and description when not used as serial number.

Yes

Manufacturer name or generic model description for aircraft, helicopter or aircraft engine

No

* You can change the SPG by transferring the registration

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