You can use the PPSR to request reports, which allows you to review your PPSR account activity at a glance. This may help you to identify and report on your PPSR searches, PPS registrations, user activity or billing transactions.
There are several different report types and optional criteria to get more targeted results. For example, you can request a report showing all registrations in the past month for a particular collateral type.
There are no fees for using the PPSR to generate a report.
If you use our Business to Government (B2G) channel, more information is available in the B2G hub.
PPSR report types
Some report types apply to all your PPSR account activity. Others relate to a specific secured party group (SPG). See a summary of the report types available below.
For detailed information about what's contained within each report see Report details.
Account reports
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Account PPS Registration Activity
Lists all registrations by all account users in a set time period (up to 36 days). Options to narrow the results by transaction type, collateral type, collateral class. -
Pending Applications
-
Lists all pending registration applications by all account users.
-
Search Activity
Lists all searches by all account users in a set time period (up to 36 days). -
Transaction Reconciliation
Lists all account transactions in a set time period (up to 36 days). Options to narrow the results by transaction identifier, receipt number, transaction type, transaction amount range, credit card number. -
User Management
Lists all account users and each user’s ID, roles and ID status. Option to narrow the results by user status.
SPG reports
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Current PPS Registrations for Secured Party Group
Lists all the SPG’s current registrations. -
PPS Registrations with Tokens for Secured Party Group
Lists all registrations for the SPG and the registration token for each one. -
Secured Party Group Registration Activity
Lists all registrations for the SPG in a set time period (up to 36 days). This report uses data up to the end of the day before the request. Options to narrow the results by transaction type, collateral type, collateral class. -
PPS Registrations Due to Expire
Lists all registrations for the SPG that will expire in a set time period (current date to any future date).
Requesting a PPSR report
Depending on the type of report you request, you'll need to have the right permission to view it. Account administrators should have these permissions by default. But you can also assign users the permissions they need to run various reports.
If you can't run a report you need, speak to your account administrator; see PPSR user role descriptions for more information.
If you’re an account administrator, be careful when assigning this permission to users, as the information could be used to make changes to your registrations on the PPSR.
How to request a report
Log into your PPSR account, then:
- Go to the Reports tab.
- Select Request a report.
- Choose from the Report type list.
- Choose the Report format (CSV or XML).
- Enter your email address.
- Select Next.
Parameters
- Enter the date range you want results for. Generally your report won't include data for the day of your request*.
- If you’re requesting an SPG report, enter the SPG number and access code.
- If applicable, choose some or all of the optional report criteria* to narrow the results.
- If applicable, choose from the Sort by* menu for how you want the results to display.
- Select Next.
*See Report details for more information.
Confirmation
You’ll see your report number and a summary of the details you entered. You can click on the report number to go to the Reports list and check the progress of the request.
What happens next
Your request will go into a queue. There may be a delay (usually a couple of hours at most) if the queue is long or the report is large.
You’ll get an email when the report is ready. If you don’t get this within 24 hours, log an incident.
You have 7 days to download the report.
How to see your report
Log into your PPSR account, then:
- Go to the Reports tab.
- Select Reports list.
- You can use the filter options to find the report you want.
- Click on the report number. You’ll see a CSV or XML file that you can open and download.
Report status
To check the progress of your request, follow the steps for How to see your report above to view your report lists.
- Complete -there will be a date and time listed in the Produced at field.
- In progress - this will display in the Produced at field. Check back again later.
- Unable to generate - something has gone wrong and the report wasn't completed. Try again later or contact us for help.
- Cancelled - one of your account users has cancelled the request.
How to delete or cancel your request
Follow the steps for How to see your report above to view your report lists. Select the radio button next to the report and select delete or cancel. You'll need to be an account administrator or have the right user permissions to be able to do this.
Report details
Find the details for the type of information you can get from each report type.
Account reports
|
Report type |
Report parameters |
Information provided |
|
Account Registration Activity Lists all registration activities by all account users in a set time period (up to 36 days). This report uses data up to the end of the day before the request. |
Options to narrow the results by date range, transaction type, collateral type, collateral class. You can sort the report by:
|
Registration number |
|
Pending applications Lists all pending registration applications by all account users. |
You can sort the report by:
|
User Id – Create |
|
Search Activity Lists all searches by all account users in a set time period (up to 36 days). This report uses data up to the end of the day before the request. |
Options to search by date range. The date range can’t exceed 36 days. You can sort the report by:
|
User type |
|
Transaction Reconciliation Lists all account transactions in a set time period (up to 36 days). This report uses data up to the end of the day before the request. |
Enter date range (up to 36 days). Options to narrow the results by:
Or you can search for a specific:
|
Organisation name |
|
User Management Lists all account users and each user’s ID, roles and ID status. |
Option to narrow the results by user status. You can sort the report by:
|
User name |
Secured party group (SPG) reports
|
Report type |
Report parameters |
Information provided |
|
Current PPS Registrations for secured party group Lists all the SPG’s current registrations. This report uses data in real time, up to the time of running the report. |
Enter secured party group number and access code |
Secured party group Number |
|
PPS Registrations with Tokens for Secured Party Group Lists all registrations for the SPG and the registration token for each one.time period (up to 36 days). Use care when generating this report as registrations can be changed or ended using these details. This report uses data up to the end of the day before the request. |
Enter secured party group number and access code |
Secured party group Number |
|
Secured Party Group Registration Activity Lists all registration activities for the SPG in a set time period (up to 36 days). This includes if a registration has been created, updated, transferred or ended. This report uses data up to the end of the day before the request. |
Enter secured party group number and access code. Enter date range for the registration activity. Options to narrow the results by transaction type, collateral type, collateral class. You can sort the report by:
You can sub-sort by change number. |
Secured party group number |
|
PPS Registrations Due to Expire Lists all registrations for the SPG that will expire in a set time period (current date to any future date). This report uses data up to the end of the day before the request. |
Enter secured party group number and access code Option to narrow the results by time (current date to any future date). You can sort the report by:
|
Secured party group number |