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Getting PPSR reports

You can use the PPSR to request different reports about your account or secured party group activity. These include finding PPS registrations that are due to expire, current registrations, transaction reconciliation reports and many more.

On this page

You can use the PPSR to request reports, which allows you to review your PPSR account activity at a glance. This may help you to identify and report on your PPSR searches, PPS registrations, user activity or billing transactions.

There are several different report types and optional criteria to get more targeted results. For example, you can request a report showing all registrations in the past month for a particular collateral type.

There are no fees for using the PPSR to generate a report.

If you use our Business to Government (B2G) channel, more information is available in the B2G hub.

PPSR report types

Some report types apply to all your PPSR account activity. Others relate to a specific secured party group (SPG). See a summary of the report types available below.

For detailed information about what's contained within each report see Report details.

Account reports

  • Account PPS Registration Activity
    Lists all registrations by all account users in a set time period (up to 36 days). Options to narrow the results by transaction type, collateral type, collateral class.

  • Pending Applications

  • Lists all pending registration applications by all account users.

  • Search Activity
    Lists all searches by all account users in a set time period (up to 36 days).

  • Transaction Reconciliation
    Lists all account transactions in a set time period (up to 36 days). Options to narrow the results by transaction identifier, receipt number, transaction type, transaction amount range, credit card number.

  • User Management
    Lists all account users and each user’s ID, roles and ID status. Option to narrow the results by user status.

SPG reports

  • Current PPS Registrations for Secured Party Group
    Lists all the SPG’s current registrations.

  • PPS Registrations with Tokens for Secured Party Group
    Lists all registrations for the SPG and the registration token for each one.

  • Secured Party Group Registration Activity
    Lists all registrations for the SPG in a set time period (up to 36 days). This report uses data up to the end of the day before the request. Options to narrow the results by transaction type, collateral type, collateral class.

  • PPS Registrations Due to Expire
    Lists all registrations for the SPG that will expire in a set time period (current date to any future date).

Requesting a PPSR report

Depending on the type of report you request, you'll need to have the right permission to view it. Account administrators should have these permissions by default. But you can also assign users the permissions they need to run various reports.

If you can't run a report you need, speak to your account administrator; see PPSR user role descriptions for more information.

If you’re an account administrator, be careful when assigning this permission to users, as the information could be used to make changes to your registrations on the PPSR.

How to request a report

Log into your PPSR account, then:

  1. Go to the Reports tab.
  2. Select Request a report.
  3. Choose from the Report type list.
  4. Choose the Report format (CSV or XML).
  5. Enter your email address.
  6. Select Next.

Parameters

  1. Enter the date range you want results for. Generally your report won't include data for the day of your request*.
  2. If you’re requesting an SPG report, enter the SPG number and access code.
  3. If applicable, choose some or all of the optional report criteria* to narrow the results.
  4. If applicable, choose from the Sort by* menu for how you want the results to display.
  5. Select Next.

*See Report details for more information.

Confirmation

You’ll see your report number and a summary of the details you entered. You can click on the report number to go to the Reports list and check the progress of the request.

What happens next

Your request will go into a queue. There may be a delay (usually a couple of hours at most) if the queue is long or the report is large.

You’ll get an email when the report is ready. If you don’t get this within 24 hours, log an incident.

You have 7 days to download the report.

How to see your report

Log into your PPSR account, then:

  1. Go to the Reports tab.
  2. Select Reports list.
  3. You can use the filter options to find the report you want.
  4. Click on the report number. You’ll see a CSV or XML file that you can open and download.

Report status

To check the progress of your request, follow the steps for How to see your report above to view your report lists.

  • Complete -there will be a date and time listed in the Produced at field.
  • In progress - this will display in the Produced at field. Check back again later.
  • Unable to generate - something has gone wrong and the report wasn't completed. Try again later or contact us for help.
  • Cancelled - one of your account users has cancelled the request.

How to delete or cancel your request

Follow the steps for How to see your report above to view your report lists. Select the radio button next to the report and select delete or cancel. You'll need to be an account administrator or have the right user permissions to be able to do this.

Report details

Find the details for the type of information you can get from each report type.

Account reports

Report type

Report parameters

Information provided

Account Registration Activity
 

Lists all registration activities by all account users in a set time period (up to 36 days).

This report uses data up to the end of the day before the request.

Options to narrow the results by date range, transaction type, collateral type, collateral class.

You can sort the report by:

  • Change number
  • Collateral class
  • Collateral type
  • Is migrated
  • Is transitional
  • Transaction type

Registration number
Account customer number
Internal organisation name
Secured party group number
Registration kind
Registration start date and time (AEST)
Registration end date and time (AEST)
Is access restricted
Is archived
Is removed
Giving of notice identifier
Change number
Change date and time (AEST)
Collateral type
Collateral class
Is migrated
Is transitional
Transaction type
User ID
Fee charged for this transaction

Pending applications

Lists all pending registration applications by all account users.

You can sort the report by:

  • Account customer number
  • Application created date

User Id – Create
User Id – Allocation
Account Customer Number
Account Customer Name
Organisation Name
Created Date
Created Time
Expiry Date
Expiry Time
Application Number
User Type

Search Activity

Lists all searches by all account users in a set time period (up to 36 days).
 

This report uses data up to the end of the day before the request.

Options to search by date range. The date range can’t exceed 36 days.

You can sort the report by:

  • Account Customer Number
  • User ID

User type
Casual user credit card mask (only for casual users)
Account customer number
User ID
Internal Organisation Name (account customer location for B2G customers)
Channel
Search type and count
Fee charged for this transaction
Fees total

Transaction Reconciliation

Lists all account transactions in a set time period (up to 36 days).
 

This report uses data up to the end of the day before the request.

Enter date range (up to 36 days).
 

Options to narrow the results by:

  • transaction type (select from drop down list).

Or you can search for a specific:

  • transaction identifier
  • receipt number
  • transaction amount range
  • credit card number.

Organisation name
Account number
Channel
User ID
Date and time (AEST)
Transaction ID
Receipt number
Transaction type
Payment method
Total fee (cents)
Line item description
Quantity
Line item fee (cents)
Secured party group number
Registration number
Giving of notice identifier
Registration state message
Search number
Search certificate number
Report number
Account number
B2G user – defined field name X
B2G user – defined field value X
Client billing reference

User Management

Lists all account users and each user’s ID, roles and ID status.

Option to narrow the results by user status.

You can sort the report by:

  • Account Customer Number
  • Internal organisation name
  • User ID
  • User Status

User name
User type
User status
Created date
Removed date
Given name
Family name
User reference
Contact details
Account customer number
User groups
User roles

 

Secured party group (SPG) reports

Report type

Report parameters

Information provided

Current PPS Registrations for secured party group

Lists all the SPG’s current registrations.
 

This report uses data in real time, up to the time of running the report.
 

Enter secured party group number and access code

Secured party group Number
Registration number
Change number
Registration start date and time (AEST)
Registration end date and time (AEST)
Collateral type
Collateral class
Change date and time (AEST)
Giving of notice identifier
Registration kind
Is serialised
Collateral description
Are proceeds claimed
Proceeds claimed description
Is PMSI
Are assets subject to control
Is subordinate
Is inventory
Is transitional
Is migrated
Is preparatory
Earlier registration number
Grantors
Serial number and serial number type
Source register
Attachment count
Access is restricted

PPS Registrations with Tokens for Secured Party Group

Lists all registrations for the SPG and the registration token for each one.time period (up to 36 days).

Use care when generating this report as registrations can be changed or ended using these details.

This report uses data up to the end of the day before the request.

Enter secured party group number and access code

Secured party group Number
Registration number
Change number
Registration start date and time (AEST)
Registration end date and time (AEST)
Collateral type
Collateral class
Change date and time (AEST)
Giving of notice identifier
Registration kind
Is serialised
Collateral description
Are proceeds claimed
Proceeds claimed description
Is PMSI
Are assets subject to control
Is subordinate
Is inventory
Is transitional
Is migrated
Is preparatory
Earlier registration number
Grantors
Serial number and serial number type
Source register
Attachment count
Access is restricted
Registration Token

Secured Party Group Registration Activity

Lists all registration activities for the SPG in a set time period (up to 36 days). This includes if a registration has been created, updated, transferred or ended.

This report uses data up to the end of the day before the request.

Enter secured party group number and access code.

Enter date range for the registration activity.

Options to narrow the results by transaction type, collateral type, collateral class.

You can sort the report by:

  • Change number
  • Collateral class
  • Collateral type
  • Is Migrated
  • Is Transitional
  • Transaction type

You can sub-sort by change number.

Secured party group number
Organisation name
User ID
Transaction type
Transaction fee
Is access restricted
Is archived
Is removed
Registration number
Registration kind
Collateral type
Collateral class
Is migrated
Is transitional
Registration start date and time (AEST)
Registration end date and time(AEST)
Change number
Change date and time(AEST)
Giving of notice identifier
Serial number and serial number type
Grantors
Client billing reference

PPS Registrations Due to Expire

Lists all registrations for the SPG that will expire in a set time period (current date to any future date).

This report uses data up to the end of the day before the request.

Enter secured party group number and access code

Option to narrow the results by time (current date to any future date).

You can sort the report by:

  • Collateral class
  • Collateral type
  • Registration end time
  • Registration number
  • Secured party group number

Secured party group number
Registration number
End date and time (AEST)
Giving of notice identifier
Collateral type
Collateral class
Is migrated
Is transitional
Serial number and serial number
type
Grantors

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