Individual grantor search
Before you begin
You will need:
- The authority to search
(see Instructions Note 1)
- Full name (exact spelling) of the individual
(see Instructions Note 2)
- Date of birth of the individual
(see Instructions Note 3)
You may only search for an authorised purpose
Instructions Note 1: The authority to search
Where a search is undertaken against an individual grantor, the PPS Act requires that the search must be undertaken by a person with an authorised purpose (as set out in Part 5.5, section 172 of the PPS Act) You may search the PPSR using an individual’s details if you are:
- a person who has been given the individual’s consent to search
- an individual or organisation needing to decide whether to provide credit to a person or organisation
- an individual or organisation needing to decide whether to invest in, with or through a person or organisation
- an individual or organisation needing to establish whether personal property is subject to an existing security interest.
Instructions Note 2: Full name (exact spelling) of the individual
You need the full name, including exact spelling, and date of birth of the individual. These details are usually sourced from documents listed below and in this order:
- current driver’s licence issued by an Australian state or territory
- proof of age card issued by an Australian state or territory
- Australian passport
- Australian visa
- passport from the country the grantor usually resides
- details on the grantor’s birth certificate.
Instructions Note 3: Date of birth
For individual grantor registrations, most registers have not provided a date of birth. To search using an individual grantor's details in the PPSR, the date of birth field must be completed.
The PPSR will return any migrated records where the name matches. This may result in more registrations being returned than match the individual searched for. It will then be necessary to determine if any are relevant.
The instructions in the section below are given as animated images which will play once the image is clicked, and, as text below the images. You may stop the animation at any time by clicking the image again.
Start your search
- Read the PPSR conditions of use. If you accept them, declare that you are searching the PPSR for an authorised purpose by selecting the check box.
- Enter the grantor’s details, as shown on the identification document. Make sure you enter the details correctly, or you risk getting a result for the wrong grantor.
- Although you can narrow your search by searching by collateral class, it is best to search using all classes (leave the default selection). This way you will not miss any security interests.
- You can also use advanced search options to narrow your search. Again, it is best to search using all criteria (leave the default selection), to make sure you do not miss any security interests.
- Optional: Enter a Client billing reference, this reference will appear on the Tax invoice/Receipt. This can be used to search for transactions in your account.
- The fee for the search is displayed on the screen.
- Click "Next".
- Enter your credit card details. The fee for the search is displayed on the screen.
- If you would like your receipt emailed to you, enter your email address. Entering your email address here only emails your receipt. It does not email your search certificate.
- Click Pay now. The next page will allow you to email your search certificate.
Search result summary
- The result of your search is displayed, along with a unique search number and a downloadable Tax invoice/Receipt, which will be emailed to you only if you supplied an email address.
- Click on the Email certificate button to have the certificate sent by email.
- Enter your email address and confirm it in the next field.
- Click on the Email button to receive your search certificate.
- The information box shows that the search certificate has been sent to the email address given.
Why would I need to search the PPSR?
Before you purchase valuable goods (over $5000) from a private seller; provide credit to a person or organisation; or invest in, with or through a person or organisation; you should check whether the goods, person or organisation have any existing security interests registered against them by searching the PPSR.
If the goods are identified by a serial number (such as a motor vehicle or watercraft), you can search using the serial number. Otherwise, you need to search by the details of the person or organisation (referred to as the grantor in the PPSR).
A grantor is a person or organisation who owns or has an interest in the personal property to which a security interest is attached. This includes a person or organisation who receives goods under a commercial consignment, a lessee under a Personal Property Securities (PPS) lease, and a transferor of an account or chattel paper.
What does this search cover?
You can search the PPSR by an individual grantor to identify whether the individual has any security interests over their personal property.
Make sure identity details are correct
Check the date the identification was issued. For example, the grantor might have a new driver’s licence and their previous licence listed their maiden name. Ask for the previous identification.
Check the type of identification. For example, if the person recently obtained a driver’s licence for the first time, the form of identification that was previously used might have been a passport. The person’s name on the passport might differ from their driver’s licence. Ask for the previously highest ranking form of identification.
How the PPSR searches for grantors
Find out more about how the PPSR searches the database and what exact match searching for grantor searches means.
Other considerations for individual grantor searches
Has the individual changed his/her name?
Partnerships - for a partnership with an ABN, registrations are made against an ABN. However, a partnership is not a separate legal entity. Consider searching on each partner, as well as the partnership.
Trusts - for a trust with an ABN, registrations are made against an ABN. However, if the trust does not have its own ABN, registrations may be made against the trustee, whether an individual or organisation. Relevant information for the individual or organisation trustee will need to be obtained to conduct searches.
Additional search results information for migrated registrations
Migrated registration differences in grantor details
Transitional registers described organisation and individual grantors in a variety of ways. Many of these details are different to the way the PPSR registers grantors.
For more information, see how transitional registers identified grantors.
Migrated registration differences in collateral class
Some registrations have been migrated with the collateral class as ‘unknown’. These registrations can be retrieved by a search by individual or organisation grantor, no matter which collateral class you select in the search criteria. However, it is possible to filter your grantor search result to exclude results where the collateral class is unknown.
Purchase money security interest (PMSI) indication
Migrated registrations will indicate that it is ‘unknown’ whether the registration is a Purchase money security interests (PMSI) or a non-PMSI. It is not possible to exclude these results. Registrations with the PMSI status indicated as ‘unknown’ will be returned in grantor searches regardless of the PMSI criteria selected.
Filtering search results for grantor searches
If there are a number of registrations, you can filter the results. This can help if you are interested in viewing only a particular collateral type or class. Filtering does not incur an additional fee, and can be done on the search result screen or after downloading the search results to CSV file format.
Filtering is available on the following fields:
- collateral type (commercial or consumer)
- collateral class
- start year
- last change year
- purchase money security interests (PMSI)
- migrated and transitional
- security interests only.