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Migrated security interests and migrated data

When the PPSR started, many registered security interests came over from existing registers to the PPSR and became PPSR registrations. These are known as migrated security interests.

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The PPSR started in 2012. It replaced many different registers of security interests, including:

  • the ASIC Register of Company Charges
  • state and territory bills of sale registers
  • state and territory registers of encumbered vehicles.

For a full list of older registers, see table 1 below.

When these registers closed in 2012, their data was migrated to the PPSR. However, they didn’t always collect and store information in the same way the PPSR does. This can affect the ability to amend, renew and search for those migrated registrations.

For a list of possible issues with managing migrated data, see table 2 below.

If you had security interests registered on those older registers and need to know how to find and manage those migrated registrations, see Finding and claiming a migrated registration.

Information missing from migrated registrations

When you register a security interest on the PPSR, you need to include certain types of information. However, many migrated registrations came over to the PPSR without all this required information. Some migrated registrations will still be effective up until the registration ends even though they don’t contain the right level of information for the PPSR, but some of them won’t be – it depends on the type of information that’s missing. See Defective migrated registrations.

Individuals

Some older registers described (identified) grantors differently from how the PPSR does it.

For example, when you make a registration with an individual grantor, the PPSR requires their date of birth, but some older registers didn’t. So if you do an individual grantor search and enter a birth date, your results may include different people with the same name (because there is no recorded date of birth). You’ll need to go through these to find out if any are relevant.

'Unknown' fields

Many original registers didn’t use the same collateral classes as the PPSR. When registrations from these registers were moved to the PPSR, and it was not possible to identify the collateral class and this was listed as ‘unknown’. Similarly, older registers didn’t record PMSIs, and the migrated registrations will not show a PMSI status.

If you filter your grantor search by collateral class or PMSI criteria then those ‘unknown’ results will still be included in the search result.

Deregistered grantor

The ASIC Register of Company Charges held registrations where the grantor was a company.

When these records moved to the PPSR in 2012, some of the grantor companies were deregistered. This meant the PPSR identified them by their company name instead of their ACN.

Since those companies were deregistered, another company may have started up with the same or a similar name. So if you search the PPSR by name you might get results for those companies as well.

To find out whether the search results are all for the same company, check the attachments to the PPSR registration. They should tell you the original ACN of the grantor. That way you’ll know if it’s the same company.

There are two cases where you won’t be able to check the ACNs this way:

  • The company documentation didn’t transfer to the PPSR, so there are no documents attached to the PPSR registration. In this case, contact us and we’ll send you a copy of the documents.
  • The documentation is very old and the company started up before ACNs existed. You’ll need to check ASIC records to work out whether the search results are for the same company or different ones.

Migrated ASIC registrations that don’t show all secured parties

After the ASIC records moved to the PPSR in 2012, many registrations that had multiple secured parties showed only one secured party in the secured party group (SPGs). You could identify the missing secured parties by checking the security documents attached to the registration.

Also, a Registrar’s Alert shows on all search results, search certificates and verification statements for these registrations. If a registration shows the message ‘Secured party details may be incomplete’ , it means that you should look at the attachments to the registration to get the full list of SPGs.

You can get a list of the migrated registrations that show only one secured party but had more than one secured party. Two versions of this report are available for download:

SN-ASIC_MissingSecuredPartyReport (csv format, compressed in a zip file)

ASIC_MissingSecuredParty (xml format).

More information on migrated registrations

Table 1 below lists all registers that were migrated to the PPSR in 2012.

Table 2 below lists possible issues with migrated registrations, and what this means if you’re changing or renewing them.

Table 1 - List of previous registers

Transitional register

How to access to historical records

Contact details for enquiries

Australian Shipping Register (Australian Maritime Safety Authority)

 

Send requests to the register by post.

 

There is a fee for this service.

Registrar of Ships, Ship Registration Office
GPO Box 2181, Canberra, ACT 2601.
Phone: 02 6279 5925
Email: sro@amsa.gov.au

Statutory Fishing Rights (Australian Fisheries Management Authority)
There are two registers: the Statutory Fishing Rights Third Party Interest Public Register and the register containing other claims over Statutory Fishing Rights.

 

Send requests by email detailing the information needed.

 

There is a search fee.

Manager Licensing Policy
Phone: 02 6225 5397
Email: licensing@afma.gov.au

Australian Securities and Investments Commission (ASIC) Register of Company Charges

 

Information is available 7 years from 30 January 2012.

Lodge a paper search form by post or at a service centre.

 

There is a fee for this service.

Phone: 1300 300 630
Web: Australian Securities and Investments Commission FAQs(opens new window)

Australian Capital Territory General Register of Deeds and Instruments

Request in person at:

Ground Floor South, Dame Pattie Menzies House, 16 Challis Street, Dickson.

Manager of Land Titles
Phone: 02 6207 0741; or
Assistant Manager
Phone: 02 6207 0481
Email: actlandtitles@act.gov.au

Australian Capital Territory (ACT) Register of Cooperative charges
The register is a hardcopy archive only.

 

Send requests to:

GPO Box 158, Canberra City, ACT 2601

 

Email: ors.bil@act.gov.au.

There is a fee for this service.

ACT Department of Justice and Community Safety

Phone: 02 6207 3000
Email: ors.bil@act.gov.au

New South Wales (NSW) Register of Encumbered Vehicles (REVS)

Contact the information centre.

NSW Finance and Services Information Centre
Phone: 133 220

 

New South Wales Registry of Co-operatives and Associations and

 

New South Wales Registry of Co-operatives and Cooperative Housing Societies

 

Searches are available for 7 years from 30 January 2012.

 

There is a fee for this service.

Email: registryinquiries@services.nsw.gov.au

New South Wales Security Interest in Goods Register

 

Land Property Information (LPI) historical searches are available.

There is a fee for this service.

 

Note: You can also search the LPI register through the authorised LPI information broker network(opens new window)

Security Interests in Goods Register (SIGR)

Department of Lands
GPO Box 15
Sydney, NSW 2001
Phone (Australia): 1300 052 637
Phone (international): +61 2 9228 6666

Northern Territory Bills of Sale Register

 

All instruments are available for searching in the general registry office.

 

There is a fee for this service.

Land Titles Office, Qld Department of Justice
Phone: 08 8999 6520

Northern Territory Stock Mortgages Register

 

All instruments are available for searching in the general registry office.

 

There is a fee for this service.

Land Titles Office, Qld Department of Justice
Phone: 08 8999 6520

Queensland Register of Encumbered Vehicles

 

Contact the Qld Office of Fair Trading.

Note: Search and retrieve functionality will be internal only.

Registration Services, Qld Office of Fair Trading
Phone: 13 QGOV (137 468)
Email: RegistrationServices@deedi.qld.gov.au

Queensland Bills of Sale Register including liens on crops of sugar cane

 

Contact the Qld Office of Fair Trading.

 

Note: Search and retrieve functionality will be internal only.

Queensland Office of Fair Trading
Phone: 13 QGOV (137 468)

Queensland Register of Cooperative charges

 

Contact the Qld Office of Fair Trading.

 

Note: Search and retrieve functionality will be internal only.

Registration Services

Qld Office of Fair Trading
Phone: 13 QGOV (137 468)
Email: RegistrationServices@deedi.qld.gov.au

South Australia Vehicle Securities Register

Contact the Department for Transport, Energy and Infrastructure.

 

Customer Contact Centre

SA Department of Transport, Energy and Infrastructure

Phone: 131 084

 

Email: dtei.enquiriesadministrator@sa.gov.au

South Australia Land Titles, Registry of Deeds and Crop liens

 

Contact the Land Services Group.

 

Note: Enquiries will be redirected to the agency that maintains the respective licence register.

Land Services Group and
Lands Titles Office
GPO Box 1354 Adelaide, SA 5001
Phone: 08 8226 3983, 1800 648 176
Email: LsgFeedBack@sa.gov.au

South Australia Register of Cooperatives and Associations

Not available

Information

Tasmanian Register of Bills of Sale, Stock, Wool and Crop Mortgages and Cooperative charges

 

Send requests to:

Manager of Registration Services, Ann Owen

Phone: 03 6233 3788

 

Email: ann.owen@justice.tas.gov.au

Registration Services Branch
Department of Justice
Phone: 03 6233 2555
Email: business.affairs@justice.tas.gov.au

Tasmanian Motor Vehicle Securities Register

 

Send requests to:

The Registrar of Motor Vehicles

GPO Box 1002 Hobart, TAS, 7001

 

Email: tes@dier.tas.gov.au

Registration and Licensing Branch, DIER
Phone: 1300 851 225
Email: vru@dier.tas.gov.au

Vic Roads Vehicle Securities Register

 

Send requests to VicRoads:

VicRoads

PO Box 2446 Kew, VIC, 3101.

 

There is a fee for this service.

 

VicRoads Contact Centre

 

Phone: 131 171

Victorian Register of Liens on Crops and Liens on Wool and Stock Mortgages

 

Request in person at:

Level 10 Counter, Land Victoria,

570 Bourke Street Melbourne.

There is a search fee.

 

Note: registered crop and wool liens were not migrated because they have a short statutory lifespan.

 

Land Registration Services, Land Victoria

 

Phone: 03 8636 2010

Victorian Register of Cooperative Charges

 

Searches are available for 7 years after 30 January 2012.

There is a fee for this service.

Send requests to: consumer@justice.vic.gov.au or

Consumer Affairs Victoria

GPO Box 123

 

Melbourne, VIC 3001

Consumer Affairs Victoria

Phone: 1300 558 181

 

Email: consumer@justice.vic.gov.au

Western Australia Register of Encumbered Vehicles and Western Australia Bills of Sale Register

 

Searches are available for 7 years after 30 January 2012.

Send requests to:

Commissioner for Consumer Protection

Department of Commerce

Locked Bag 14

Cloisters Square, WA 6850

 

There is a fee for this service.

 

Department of Commerce

Phone: 1300 304 054

 

Email: consumer@commerce.wa.gov.au

Table 2 - Possible issues with migrated registrations

No.

Issue

Ability to amend or renew

Solutions

Registers that may be affected

1

“Unknown” collateral type

If the collateral type is “unknown” the registration cannot be amended or renewed. The type would normally be “commercial” or “consumer”.

Create a new registration (which could be linked to the migrated registration). Discharge the migrated registration.

  • TAS Motor Vehicle Securities Register
  • VIC Register of Stock Mortgages
  • VicRoads Vehicle Securities Register
  • WA REVS

2

“Unknown” collateral class

If the collateral class is “unknown” the registration cannot be amended or renewed. Examples of collateral class are motor vehicle, watercraft, “all present and after acquired property”, “all present and after acquired property, except”.

Create a new registration (which could be linked to the migrated registration). Discharge the migrated registration.

Not confirmed.

3

“Unknown” serial number type

If the serial number type is “unknown” the registration cannot be amended or renewed.

Create a new registration (which could be linked to the migrated registration). Discharge the migrated registration.

  • NSW REVS
  • QLD REVS
  • SA Vehicle Securities Register
  • TAS Motor Vehicle Securities Register
  • VicRoads Vehicle Securities Register
  • WA REVS

4

No date of birth recorded for an individual grantor

If there is no date of birth recorded for an individual grantor in a registration, the registration can be amended and renewed.

It is possible to add a new grantor to the registration (which includes the date of birth details of the grantor) and remove the grantor that does not have the grantor’s date of birth.

  • ACT General Register of Deeds and Interests
  • AFMA Fisheries Register
  • AMSA Australian Register of Ships
  • Land and Property Mgmt Authority Security Interest in Goods Register
  • NT Bills of Sale Register
  • QLD Bill of Sales
  • SA Registry of Deed and Crop Liens
  • VIC Register of Stock Mortgages

5

The PMSI indicator is unknown

If the PMSI indicator is unknown, the registration can be amended and renewed. However, the PSMI indicator cannot be changed on any registration (including registrations that were not migrated).

To change the PMSI indication on a registration, it is necessary to create a new registration and discharge the original registration.

All registers (because PMSI is a new concept that has been introduced by the PPSR).

6

Whether proceeds are to be claimed is unknown

If proceeds are unknown, the registration can be amended and renewed.

The proceeds indicator and description can be amended.

All registers.

7

Migrated attachments

If a registration has migrated attachments, the registration can be amended and renewed.

However, if the attachment contains additional data from the migrating register about the interest, it cannot be removed.

Migrated attachments that are documents attached to the interest when it was registered on the migrating register cannot be removed.

All registers.

8

Migrated SPGs cannot be amended.

Migrated SPGs cannot be amended.

Use the ‘find and claim’ process to assign the migrated registration to a target SPG that has been created by the secured party in the PPSR and which can be amended.

All registers.

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