Point in time search – Organisation Grantor
Before you begin
- To be a PPSR account system administrator
- Your payment details*see Note 1
- Date and time of the point in time you want to search
- To comply with the grantor identification rules (see Instructions Note 1)
- To determine the type of organisation identifier
- Your email address (see Instructions Note 2)
Note 1. Any credit card or a Visa/MasterCard debit card or account payment facility.
Note 2. You must have an authorised reason to conduct a Individual grantor search. Note 3. If you do not have an email address, the information will still be available online.
- body corporate PPS Regulations (Schedule 1, part 1.3)
- partnership PPS Regulations (Schedule 1, part 1.4)
- trustee of a trust PPS Regulations (Schedule 1, part 1.5)
- body politic. PPS Regulations (Schedule 1, part 1.6)
The organisation identifier may be:
- Australian Registered Scheme Number (ARSN)
- Australian Company Number (ACN)
- Australian Registered Body Number (ARBN)
- Australian Business Number (ABN)
Instructions Note 2: Grantor identification or identifier refers to the details that are used to identify the grantor in a registration. If the grantor is an organisation, different rules apply depending on whether the grantor is a body corporate, a partnership, trustee of a trust, or a body politic.
See the PPS Regulations (Schedule 1, part 1) for more information on the grantor identification rules.
You can search the PPSR as at a previous point in time, to identify registrations that were current at that earlier date and time.
The instructions in the section below describe how to complete a point in time search for an organisation grantor.
Beginning your search
Go to PPSR home
Log in to your account using your username and password.
Go to the PPSR Search tab and click on Point in Time search and Organisation grantor.
Enter your information
- Choose the date you wish to search on.
- Select the specific time from the drop down buttons.
- Choose the organisation identifer using the yes/no questions.
- Once you have chosen the correct Organisation identifier, enter the identifer number and click verify.
- If the organisation does not have an ARSN, ACN or ARBN, you will be asked to select an entity type. Choose from the list.
- The fee for the search is displayed on the screen
- Click ‘Next’
- Enter your credit card details. The fee for the search is displayed on the screen.
- If you would like your receipt emailed to you, enter your email address. Entering your email address here only emails your receipt. It does not email your search certificate.
- Click Pay now. The next page will allow you to email your search certificate.
Search result summary
- The result of your search is displayed, along with a unique search number and a downloadable Tax invoice/Receipt, which will be emailed to you only if you supplied an email address.
- Select any or all of the registrations you require. You will need to make a selection for each page if more than one.
Even if there are no PPSR registrations returned you should still email your search certificate.
- Click on the Email certificate button to have the certificate sent by email.
- Enter your email address and confirm it in the next field.
- Click on the Email button to receive your search certificate.
- Confirmation that the search certificates(s) have been emailed will be displayed on screen.
If there are more than 10 certificates being emailed, you will receive 1 email per 10 search certificates.
What does this search cover?
The PPSR will only search for security interests which were current at the point in time specified, registered against that identifier under the selected identifier type. Searching against multiple identifier types (for example, the ACN and ABN) requires multiple searches on the PPSR, one search for each identifier type.
Make sure identity details are correct
Check the date the identification was issued. For example, the grantor might have a new driver’s licence and their previous licence listed their maiden name. Ask for the previous identification.
Check the type of identification. For example, if the person recently obtained a driver’s licence for the first time, the form of identification that was previously used might have been a passport. The person’s name on the passport might differ from their driver’s licence. Ask for the previously highest ranking form of identification.
How the PPSR searches for grantors
Find out more about how the PPSR searches the database and what exact match searching for grantor searches means.
Identifying the type of organisation
- The PPSR will help you to choose the appropriate organisation identifier, through a series of yes/no questions.
- Check which organisation holds the assets. An organisation may have acquired other organisations, which may have registrations under a different organisation identifier.
- A partnership is not a separate legal entity. Consider searching on each partner, as well as the partnership.
- A trust may not have an ABN. This means registrations may have been made against the trustee, whether an individual or organisation. You will need to seek relevant information for the individual or organisation trustee.
•An organisation may have changed its name. This will only be relevant if you are not using an identifying number. Consider asking for previous documentation.