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Finding and claiming migrated registrations

This page will provide you with information you need to find your old registrations which might have migrated from old registers to the PPSR and claim them as your own.

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Before the PPSR started, security interests were registered on many different registers (see Migrated registers). In 2012, those old registers were closed and their data was migrated to the PPSR.

If you have registrations that were migrated from another register to the PPSR and you need to change or end them, you’ll need to find and claim them first. There’s no fee for doing this.

In order to claim the, you’ll need to:

  • find the temporary secured party group (SPG) assigned to your registration when it was migrated to the PPSR
  • then move that temporary SPG to an SPG you've created.

Once you move the temporary SPG to your current SPG, all the registrations with that temporary SPG will move to your current SPG.

For a list of known issues with managing registrations that came from migrated registers, see Migrated registers.

You can’t claim a single registration (unless it is the only registration in the temporary SPG). By claiming an SPG you claim all the registrations listed under that SPG.

Before you start

You will need a PPSR account to start this process. For more information, see Creating a PPSR account.

1. Create an SPG on the PPSR

If you don’t already have an SPG on the PPSR, you’ll need to create one. See Creating a secured party group.

If you already have an SPG on the PPSR, you’ll just need the SPG number and access code.

2. Apply for access to the Find and Claim Catalogue

If you can’t already see the ‘Find and Claim ‘ tab when you are logged in to your PPSR account, contact us to get access to the Find and Claim Catalogue. Your PPSR account administrator will need to request access to the Find and claim catalogue in writing and include in their request their:

  • account number
  • name of the account
  • user name and email address.

3. Ask your administrator to give you access to the Find and Claim tab

When we give your PPSR account access to the Find and Claim Catalogue, you’ll see the Find and Claim tab at the top of your home screen on the PPSR.

If you're not the account administrator you’ll need to ask them to give you permission to access the Find and Claim catalogue. For more information, see PPSR account users.

Finding and claiming your SPGs

Once you have access to the Find and Claim catalogue, log into your PPSR account and navigate to the Find and Claim tab.

1. Choose which register your SPG was migrated from

Select the register your SPG was migrated from using the list displayed. You can only select one at a time.

2. Select the mode of search

There are two different ways of viewing migrated secured party groups:

  • Secured Party Group Mode
  • Distinct Name Mode

Secured Party Group Mode

This allows you to view migrated SPGs and their details including the SPG's registrations. It also allows you to search using the SPG's ID if known.

You can choose to restrict your search to Unclaimed Secured Party Groups, Claimed Secured Party Groups, or search on Both.

Distinct Name Mode

In contrast, this search option counts how many migrated secured party groups include secured parties that meet your criteria - for example, if you wanted to search for migrated SPGs containing secured party details with the word 'Bricks' in the name '

Note: The Distinct Name Mode is not available for the New South Wales Security Interest in Goods Register as all the secured parties migrates as ‘unknown’

3. Select one of the search criteria displayed

Choose one of the following:

  • Migrated secured party name: Search using the name of the secured party that was provided by the old register. You can use an asterisk (*) to do a wild card search (meaning it will display any results containing that word).
  • Verified secured party name: Search using the name of the secured party as verified by ASIC or the Australian Business Register. You can only use this if the registration was migrated with a valid organisation identifier, e.g. ACN or ABN.
  • Organisation type and number: Search using the organisation identifier number. Not all the old registers provided organisation type and number. You should search every identifier the organisation may have.
  • Secured Party Group ID (Secured Party Group Mode only): Search using the SPG ID – the temporary number the old register gave to each SPG when transferring it to the PPSR. Table 2 below gives examples of how the old registers assigned SPG IDs.

4. Locate the SPG you want to claim

Secured Party Group Mode

You’ll get a list of SPG IDs. Click ‘View SPG’ to see the name and address of each SPG as listed on the old register and a list of registrations for that migrated SPG. If you want to see more information about the registrations, you can conduct a search online using the registration number for each registration at a cost of $2 per search.

Distinct Name Mode

You’ll get a list showing the name and the number of migrated SPGs with that name that:

  • Are unclaimed with a single secured party, or unclaimed with a single secured party with no registrations
  • Are claimed with a single secured party
  • Have multiple secured parties

You won’t be able to view the details of the secured party or the registration numbers – you’ll need to use Secured Party Group Mode for that.

To claim a migrated secured party group with multiple secured parties you must use Secured Party Group Mode.

5. Claim your temporary SPG

Keep in mind that, once you’ve claimed an SPG, you can’t unclaim it. You’ll need to contact us to do this. So you’ll need to make sure you’re claiming the right temporary SPG. You also need to make sure you’re authorised to claim the SPG. If you fraudulently claim an SPG you can be prosecuted. If you find someone else has claimed an SPG that you think is yours, Contact us.

To claim the SPG:

  • Select the radio button next to the temporary SPG you want to claim.
  • Select ‘Claim’ at the bottom of the page.
  • On the next page, enter your current PPSR SPG number and access code.

Once you’ve done this, all registrations under the temporary SPG will transfer to your current SPG.

We’ll send two emails to your current PPSR SPG address:

  • a verification statement
  • a token notification containing all the claimed registrations.

You’ll need these emails for future reference, so keep them safe.

Tips on searching for your registrations

  • You can search the PPSR by grantor to find migrated registrations. You’ll need to know how the old register identified the grantor. See table 1 below
  • You can use an asterisk (*) to do a ‘wildcard’ search in any name field. For example, *business* entered in the migrated secured party name field will search for all migrated secured parties containing the word business.
  • Don’t use spaces between words when you’re doing name searches.
  • If the registration you’re looking for was on the NSW Security Interest in Goods Register, you can search using a unique BK reference number. This number is in the top right-hand corner of the ‘Deeds Index Particulars’ document. It will also show in the Giving of Notice Identifier (GONI) field of a PPSR registration. You can enter the BK number (without spaces, dashes etc.) in the Secured Party Group ID field.
  • Some PPSR search results for migrated registrations show a Giving of Notice Identifier (GONI). Sometimes the SPG ID given to an SPG was the same as the GONI, so it’s worth trying a search with the GONI number in the SPG ID field. See table 2 below for examples of how the old registers assigned SPG IDs.
  • You may need to do a few searches to find all of your migrated registrations.
How transitional registers identified grantors

Previous register name

Organisation grantor

Individual grantor

Australian Capital Territory Register of Cooperative Charges

Organisation number and type, for example:

  1. ABN = 12 345 678 901
  2. ACN = 345 678 901

The organisation number and type may not match the PPSR's rules for how grantors should be identified. You may have to search by all identifying numbers.

If the register did not store the organisation number and type, search by the organisation name.

No individual grantors.

Australian Capital Territory General Register of Deeds and Interests

Organisation number and type, for example: 1. ABN = 12 345 678 901 2. ACN = 345 678 901 The organisation number and type may not match the PPSR's rules for how grantors should be identified. You may have to search by all identifying numbers.

If the register did not store the organisation number and type, search by the organisation name.

One or more given names followed by the family name, or the first name followed by the initial of the second given name followed by the family name. For example:

  1. Given names = Mary Family name = Smith
  2. Given names = Mary Jane Family name = Smith
  3. Given names = Mary Jane Elizabeth Family name = Smith
  4. Given names = Mary J Family name = Smith

ASIC Register of Company Charges (Commonwealth)

Organisation number and type, for example:

  1. ABN = 12 345 678 901
  2. ACN = 345 678 901

The organisation number and type may not match the PPSR's rules for how grantors should be identified. You may have to search by all identifying numbers.

Where the company has been deregistered, search by the organisation name. See deregistered grantor companies.

No individual grantors.

AFMA Fisheries Register (Commonwealth)

Organisation number and type, for example:

  1. ABN = 12 345 678 901
  2. ACN = 345 678 901

The organisation number and type may not match the PPSR's rules for how grantors should be identified. You may have to search by all identifying numbers.

If the register did not store the organisation number and type, search by the organisation name.

One or more given names followed by the family name. For example:

  1. Given names = Mary Family name = Smith
  2. Given names = Mary Jane Family name = Smith
  3. Given names = Mary Jane Elizabeth Family name = Smith

AMSA Australian Register of Ships (Commonwealth)

(Grantor details are not included for consumer registrations. In these cases, search by serial number.)

Organisation number and type, for example:

  1. ABN = 12 345 678 901
  2. ACN = 345 678 901

The organisation number and type may not match the PPSR's rules for how grantors should be identified. You may have to search by all identifying numbers.

If the register did not store the organisation number and type, search by the organisation name.

One or more given names followed by the family name. For example:

  1. Given names = Mary Family name = Smith
  2. Given names = Mary Jane Family name = Smith
  3. Given names = Mary Jane Elizabeth Family name = Smith

New South Wales Registry of Cooperatives and Associations

Organisation number and type, for example:

  1. ABN = 12 345 678 901
  2. ACN = 345 678 901

The organisation number and type may not match the PPSR's rules for how grantors should be identified. You may have to search by all identifying numbers.

If the register did not store the organisation number and type, search by the organisation name.

No individual grantors.

New South Wales REVS

No grantor information provided - search by serial number.

No grantor information provided - search by serial number.

New South Wales Land and Property Management Authority Security Interest in Goods Register

Organisation name as recorded on the migrating register.

One or more given names followed by the family name. For example:

  1. Given names = Mary Family name = Smith
  2. Given names = Mary Jane Family name = Smith
  3. Given names = Mary Jane Elizabeth Family name = Smith

Northern Territory Bills of Sale Register

Organisation number and type, for example:

ABN = 12 345 678 901
ACN = 345 678 901

The organisation number and type may not match the PPSR's rules for how grantors should be identified. You may have to search by all identifying numbers.

If the register did not store the organisation number and type, search by the organisation name.

The organisation name is often followed by the trading name or trust name, for example:

  1. Organisation name = XYZ Pty Ltd trading as 123 Goods
  2. Organisation name = XYZ Pty Ltd as trustee for the Smithson Family Trust

One or more given names followed by the family name, or the first given name followed by the initial of the second given name followed by the family name, or one or initials followed by the family name. For example:

  1. Given names = Mary Family name = Smith
  2. Given names = Mary Jane Family name = Smith
  3. Given names = Mary Jane Elizabeth Family name = Smith
  4. Given names = Mary J Family name = Smith
  5. Given names = M Family name = Smith
  6. Given names = M J Family name = Smith
  7. Given names = M J E Family name = Smith

Northern Territory Stock Mortgages Register

(Individual grantor's details are migrated as an organisation name.)

Organisation number and type, for example:

  1. ABN = 12 345 678 901
  2. ACN = 345 678 901

The organisation number and type may not match the PPSR's rules for how grantors should be identified. You may have to search by all identifying numbers.

If the register did not store the organisation number and type, search by the organisation name.

An individual grantor will be registered as an "organisation name" with one or more given names followed by the family name. For example:

  1. Organisation name = Mary Smith
  2. Organisation name = Mary Jane Smith
  3. Organisation name = Mary Jane Elizabeth Smith

Where there is more than one individual grantor, these are all listed in the organisation name field, for example:

  1. Organisation name = Mary Smith and John Smith and Fred Smith

Queensland Bills of Sale

Organisation name as recorded on the migrating register

One or more given names followed by the family name. For example:

  1. Given names = Mary Family name = Smith
  2. Given names = Mary Jane Family name = Smith
  3. Given names = Mary Jane Elizabeth Family name = Smith

Queensland Registry of Cooperatives

Organisation number and type, for example:

  1. ABN = 12 345 678 901
  2. ACN = 345 678 901

The organisation number and type may not match the PPSR's rules for how grantors should be identified. You may have to search by all identifying numbers.

If the register did not store the organisation number and type, search by the organisation name.

No individual grantors.

Queensland REVS

No grantor information provided - search by serial number.

No grantor information provided - search by serial number.

South Australian Cooperatives and Associations

Organisation name as recorded on the migrating register.

No individual grantors.

South Australian Registry of Deed and Crop Liens

Organisation number and type, for example:

  1. ABN = 12 345 678 901
  2. ACN = 345 678 901

The organisation number and type may not match the PPSR's rules for how grantors should be identified. You may have to search by all identifying numbers.

If the register did not store the organisation number and type, search by the organisation name.

One or more given names followed by the family name. For example:

  1. Given names = Mary Family name = Smith
  2. Given names = Mary Jane Family name = Smith
  3. Given names = Mary Jane Elizabeth Family name = Smith

South Australian Vehicle Securities Register

No grantor information provided - search by serial number.

No grantor information provided - search by serial number.

Tasmanian Register of Bills of Sale, Stock, Wool and Crop Mortgages and Cooperative Charges

(Individual grantor's details are migrated as an organisation name.)

Organisation name as recorded on the migrating register. The organisation name is often followed by the organisation identifier, for example XYZ Pty Ltd, 00 123 456 789.

An individual grantor will be registered as an "organisation name" with the family name, then one or more given name. For example:

  1. Organisation name = Smith, Mary
  2. Organisation name = Smith, Mary Jane
  3. Organisation name = Smith, Mary Jane Elizabeth

(PPSR ignores all punctuation in the organisation name field.)

Tasmanian Motor Vehicle Securities Register

No grantor information provided - search by serial number.

No grantor information provided - search by serial number.

Victorian Register of Cooperative Charges

Organisation number and type, for example:

ABN = 12 345 678 901
ACN = 345 678 901

The organisation number and type may not match the PPSR's rules for how grantors should be identified. You may have to search by all identifying numbers.

If the register did not store the organisation number and type, search by the organisation name.

No individual grantors.

Victorian Register of Stock Mortgages

Organisation number and type, for example:

ABN = 12 345 678 901
ACN = 345 678 901

The organisation number and type may not match the PPSR's rules for how grantors should be identified. You may have to search by all identifying numbers.

If the register did not store the organisation number and type, search by the organisation name.

One or more given names followed by the family name. For example:

  1. Given names = Mary Family name = Smith
  2. Given names = Mary Jane Family name = Smith
  3. Given names = Mary Jane Elizabeth Family name = Smith

Victorian Vehicle Securities Register

No grantor information provided - search by serial number.

No grantor information provided - search by serial number.

Western Australian REVS

No grantor information provided - search by serial number.

No grantor information provided - search by serial number.

Western Australian Bills of Sale Register

(Individual grantor's details are migrated as an organisation name.)

Organisation name as recorded on the migrating register.

An individual grantor will be registered as an "organisation name" with the family name followed by one or more given names. For example:

  1. Organisation name = Smith Mary
  2. Organisation name = Smith Mary Jane
  3. Organisation name = Smith Mary Jane Elizabeth
Table 2: Data mapping

SPG ID

Register

7.10.3.2 to 7.10.3.7

· 7.10.3.2 Data Mapping Example – ACT Department of Justice & Community Safety for Register of Co-operative Charges

· 7.10.3.3 Data Mapping Example – ACT Office of Regulatory Services for General Register of Deeds and Instruments

· 7.10.3.4 Data Mapping Example – Australian Securities & Investments Commission for Register of Company Charges

· 7.10.3.5 Data Mapping Example – Australian Fisheries Management Authority for Fisheries Register

· 7.10.3.6 Data Mapping Example – Australian Maritime Safety Authority for Australian Register of Ships

· 7.10.3.7 Data Mapping Example – NSW Office of Fair Trading for Registry of Cooperatives and Associations

7.10.3.9 to 7.10.3.14

· 7.10.3.9 Data Mapping Example - Land and Property Management Authority for Security Interest in Goods Register

· 7.10.3.10 Data Mapping Example – Northern Territory Land Titles and General Register Office for Bills of Sale Register

· 7.10.3.11 Data Mapping Example – Northern Territory Land Titles and General Register Office For the Stock Mortgages Register

· 7.10.3.12 Data Mapping Example – Queensland Office of Fair Trading for Registry of Cooperatives

· 7.10.3.14 Data Mapping Example – Queensland Office of Fair Trading for Register of Encumbered Vehicles

7.10.3.15 to 7.10.3.20

· 7.10.3.15 Data Mapping Example - Office of Consumer and Business Affairs for Co-operatives and Associations

· 7.10.3.16 Data Mapping Example - Land Services Group, South Australian Department for Transport, Energy and Infrastructure for Registry of Deeds and Crop Liens

· 7.10.3.17 Data Mapping Example South Australian Department for Transport, Energy and Infrastructure for the Vehicle Securities Register

· 7.10.3.18 Data Mapping Example - Tasmanian Consumer Affairs and Fair Trading for Register of Bills of Sale, Stock, Wool and Crop Mortgages and Co-operative Charges

· 7.10.3.19 Data Mapping Example - Vehicle Registration Unit, Registration and Licensing Branch, Tasmanian Department of Infrastructure, Energy and Resources for Motor Vehicle Securities Register

· 7.10.3.20 Data Mapping Example - Consumer Affairs Victoria for Register of Cooperative Charges

7.10.3.21 to 7.10.3.24

· 7.10.3.21 Data Mapping Example - Land Registration Services, Victorian Department of Sustainability and Environment for Register of Stock Mortgages

· 7.10.3.22 Data Mapping Example - VicRoads for the Vehicle Securities Register

· 7.10.3.23 Data Mapping Example - Western Australian Department of Commerce for Bills of Sale Register

· 7.10.3.24 Data Mapping Example - Western Australian Department of Commerce for Register of Encumbered Vehicles

Other

· Queensland Office of Fair Trading for Bill of Sales Register

NSW REVS Data Mapping Example

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