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Finding and claiming migrated registrations

How to find your old registrations which migrated from old registers to the PPSR and claim them as your own.

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Before the PPSR started, security interests were registered on many different registers. In 2012, those old registers were closed and their data was migrated to the PPSR.

For a list of previous security registers see Migrated security interests and migrated data.

If you have registrations that were migrated from another register to the PPSR and you need to change or end them, you’ll need to find and claim them first. There’s no fee for doing this.

In order to claim the migrated registration, you’ll need to:

  • find the temporary secured party group (SPG) assigned to your registration when it was migrated to the PPSR
  • move that temporary SPG to an SPG you've created.

Once you have moved the temporary SPG to your current SPG, all the registrations with that temporary SPG will move to your current SPG. 

You can’t claim a single registration (unless it is the only registration in the temporary SPG). By claiming an SPG you claim all the registrations listed under that SPG.

See Migrated security interests and migrated data for a list of known issues with managing registrations that came from migrated registers.

Before you start

If you don't have one already, you will need to create a PPSR account to start this process.

1. Create an SPG on the PPSR

If you don’t already have an SPG on the PPSR, you’ll need to create one. Fore more information see Creating a secured party group.

If you do already have an SPG, you’ll need your SPG number and access code.

2. Apply for access to the Find and Claim catalogue

Contact us to get access to the Find and Claim catalogue if you don't have it already. Your PPSR account administrator will need to make this request by phone or in writing and include their:

  • account number
  • name of the account and organisation identifier (if applicable)
  • user name and email address
  • mailing address
  • phone number.

3. Ask your administrator to give you access to the Find and Claim tab

When we give your PPSR account access to the Find and Claim catalogue, you’ll see the Find and Claim tab at the top of your home screen on the PPSR.

If you're not the account administrator, you’ll need to ask them to give you permission to access the Find and Claim catalogue. For more information see PPSR account users.

Finding and claiming your SPGs

Once you have access to the Find and Claim catalogue, log into your PPSR account and navigate to the Find and Claim tab.

1. Choose which register your SPG was migrated from

Select the register your SPG was migrated from using the list displayed. You can only select one at a time.

2. Select the mode of search

There are two different ways of viewing migrated secured party groups:

  • Secured Party Group Mode

  • Distinct Name Mode

Secured Party Group Mode

This allows you to view migrated SPGs and their details including the SPG's registrations. It also allows you to search using the SPG's ID if known.

You can choose to restrict your search to:

  • unclaimed secured party groups

  • claimed secured party groups

  • search on both.

Distinct Name Mode

This search option counts how many migrated secured party groups include secured parties that meet your criteria.

For example, you could search for migrated SPGs containing secured party details with the word 'Bricks' in the name.

Note: The Distinct Name Mode is not available for the New South Wales Security Interest in Goods Register as all the secured parties migrated as ‘unknown’.

3. Select one of the search criteria displayed

Choose one of the following:

  • Migrated secured party name
    Search using the name of the secured party that was provided by the old register. You can use an asterisk (*) to do a wild card search, meaning it will display any results containing that word.

  • Verified secured party name
    Search using the name of the secured party as verified by ASIC or the Australian Business Register. You can only use this if the registration was migrated with a valid organisation identifier, e.g. ACN or ABN.

  • Organisation type and number
    Search using the organisation identifier number. Not all the old registers provided organisation type and number. You should search every identifier the organisation may have.

  • Secured Party Group ID (Secured Party Group Mode only)
    Search using the SPG ID – the temporary number the old register gave to each SPG when transferring it to the PPSR. Data mapping examples below gives shows how old registers assigned SPG IDs.

4. Locate the SPG you want to claim

Secured Party Group Mode

You’ll get a list of SPG IDs.

Click View SPG to see the name and address of each SPG as listed on the old register and a list of registrations for that migrated SPG.

If you want to see more information about the registrations, you can do a search online using the registration number for each registration at a cost of $2 per search.

Distinct Name Mode

You’ll get a list showing the name and number of migrated SPGs with that name and if they:

  • are unclaimed with a single secured party, or unclaimed with a single secured party with no registrations

  • are claimed with a single secured party

  • have multiple secured parties.

You won’t be able to view the details of the secured party or the registration numbers - you’ll need to use the Secured Party Group Mode search option for these.

To claim a migrated secured party group with multiple secured parties you must use Secured Party Group Mode.

5. Claim your temporary SPG

Keep in mind that, once you’ve claimed an SPG, you can’t unclaim it (you’ll need to contact us to do this). So you’ll need to make sure you’re claiming the right temporary SPG.

You also need to make sure you’re authorised to claim the SPG. If you fraudulently claim an SPG you can be prosecuted. If you find someone else has claimed an SPG that you think is yours, contact us.

To claim the SPG:

  • Select the radio button next to the temporary SPG you want to claim

  • Select Claim at the bottom of the page.

  • On the next page, enter your current PPSR SPG number and access code.

Once you’ve done this, all registrations under the temporary SPG will transfer to your current SPG.

We’ll send two emails to your current PPSR SPG address:

  • a verification statement

  • a token notification containing all the claimed registrations.

You’ll need these emails for future reference, so keep them safe.

Tips on searching for your registrations

  • You can search the PPSR by grantor to find migrated registrations. You’ll need to know how the old register identified the grantor. For more information see How transitional registers identified grantors.

  • You can use an asterisk (*) to do a ‘wildcard’ search in any name field. For example, *business* entered in the migrated secured party name field will search for all migrated secured parties containing the word business.

  • Don’t use spaces between words when you’re doing name searches.

  • If the registration you’re looking for was on the NSW Security Interest in Goods Register, you can search using a unique BK reference number. This number is in the top right-hand corner of the ‘Deeds Index Particulars’ document. It will also show in the Giving of Notice Identifier (GONI) field of a PPSR registration.
    You can enter the BK number (without spaces, dashes etc.) in the Secured Party Group ID field.

  • Some PPSR search results for migrated registrations show a Giving of Notice Identifier (GONI). Sometimes the SPG ID given to an SPG was the same as the GONI, so you may try a search with the GONI number in the SPG ID field. See Data mapping examples below for examples of how the old registers assigned SPG IDs.

  • You may need to do a few searches to find all of your migrated registrations.

Data mapping examples

The following data mapping examples are technical documents which may help you locate migrated SPGs in the find and claim process.

Use these documents to see how transitional registers generated a migrating secured party group (SPG) ID. You can then search for a migrated SPG using that SPG ID reference.

Table 1: Data mapping examples

 

SPG ID

Register

7.10.3.2 to 7.10.3.7

· 7.10.3.2 Data Mapping Example – ACT Department of Justice & Community Safety for Register of Co-operative Charges

· 7.10.3.3 Data Mapping Example – ACT Office of Regulatory Services for General Register of Deeds and Instruments

· 7.10.3.4 Data Mapping Example – Australian Securities & Investments Commission for Register of Company Charges

· 7.10.3.5 Data Mapping Example – Australian Fisheries Management Authority for Fisheries Register

· 7.10.3.6 Data Mapping Example – Australian Maritime Safety Authority for Australian Register of Ships

· 7.10.3.7 Data Mapping Example – NSW Office of Fair Trading for Registry of Cooperatives and Associations

7.10.3.9 to 7.10.3.14

· 7.10.3.9 Data Mapping Example - Land and Property Management Authority for Security Interest in Goods Register

· 7.10.3.10 Data Mapping Example – Northern Territory Land Titles and General Register Office for Bills of Sale Register

· 7.10.3.11 Data Mapping Example – Northern Territory Land Titles and General Register Office For the Stock Mortgages Register

· 7.10.3.12 Data Mapping Example – Queensland Office of Fair Trading for Registry of Cooperatives

· 7.10.3.14 Data Mapping Example – Queensland Office of Fair Trading for Register of Encumbered Vehicles

7.10.3.15 to 7.10.3.20

· 7.10.3.15 Data Mapping Example - Office of Consumer and Business Affairs for Co-operatives and Associations

· 7.10.3.16 Data Mapping Example - Land Services Group, South Australian Department for Transport, Energy and Infrastructure for Registry of Deeds and Crop Liens

· 7.10.3.17 Data Mapping Example South Australian Department for Transport, Energy and Infrastructure for the Vehicle Securities Register

· 7.10.3.18 Data Mapping Example - Tasmanian Consumer Affairs and Fair Trading for Register of Bills of Sale, Stock, Wool and Crop Mortgages and Co-operative Charges

· 7.10.3.19 Data Mapping Example - Vehicle Registration Unit, Registration and Licensing Branch, Tasmanian Department of Infrastructure, Energy and Resources for Motor Vehicle Securities Register

· 7.10.3.20 Data Mapping Example - Consumer Affairs Victoria for Register of Cooperative Charges

7.10.3.21 to 7.10.3.24

· 7.10.3.21 Data Mapping Example - Land Registration Services, Victorian Department of Sustainability and Environment for Register of Stock Mortgages

· 7.10.3.22 Data Mapping Example - VicRoads for the Vehicle Securities Register

· 7.10.3.23 Data Mapping Example - Western Australian Department of Commerce for Bills of Sale Register

· 7.10.3.24 Data Mapping Example - Western Australian Department of Commerce for Register of Encumbered Vehicles

Other

· Queensland Office of Fair Trading for Bill of Sales Register

NSW REVS Data Mapping Example

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