Glossary

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The ABN is an identifying number used when dealing with government agencies (including the Australian Taxation Office) and other businesses.

See the Australian Business Register website for more information about ABNs.

This refers to the different channels available to access the PPSR website (www.ppsr.gov.au) and via the Personal Property Securities Service (1300 00 PPSR, enquiries@ppsr.gov.au).

The access code for the secured party group (SPG) is similar to a password. It can be used to access registrations belonging to the SPG, and to access the SPG's workbench.

This refers to the account that is created prior to transacting on the PPSR. Creating an account is quick, no fee is required and there are a number of benefits (for example, to create reports). An account is required if you need to create a Secured Party Group or a registration. An account is not required to search the PPSR. 

The account administrator, also referred to as the account system administrator, is the person who may manage users within an account for a PPS Register account customer. The account administrator has wide ranging roles and permissions to be able to make updates and changes to the account, including but not limited to:

  • create users
  • modify users
  • resetting passwords
  • unlocking users
  • grant permissions (what transactions the user can perform), and
  • remove users.

An account customer is a person or entity that has an account with the PPSR and is authenticated (logged in) to use the PPSR.

While it is not necessary to become an account customer to search the PPSR, an account is required if you need to create a Secured Party Group or a registration. There are benefits to being an account customer, including but not limited to:

  • being able to see all transaction usage and obtain full transaction listing of their account
  • being able to add multiple users to the account (delegated user management), and
  • use approval functions for reviewing and approving pending registration applications.

The ACN is a unique identifier and no two companies can have the same ACN.

See the Australian Securities and Investments Commission website for more information about the ACN.

As a collateral class, includes crops and livestock.

As a collateral class, includes:

  • a machine or craft that can travel in the air and has a nationality and registration mark
  • an aircraft engine
  • an airframe, or
  • a helicopter.

Aircraft engine means engines (other than those used in military, customs or police services), powered by jet propulsion or turbine or piston technology, and:

  • in the case of jet propulsion aircraft engines, have at least 1750 lb of thrust or its equivalent, and
  • in the case of turbine-powered or piston-powered aircraft engines, have at least 550 rated take-off shaft horsepower or its equivalent,

together with all modules and other installed, incorporated or attached accessories, parts and equipment.

See definition of aircraft engine' in the PPS Regulations.

Aircraft that is further described as aircraft engine must be described by serial number in a registration. The serial number for aircraft engine comprise of:

  • the engine's manufacturer's number; that is, the serial number attached to the engine by the manufacturer
  • the manufacturer's name, and
  • the manufacturer's generic model description.

Airframe means airframe (other than those used in military, customs or police services) that, when appropriate aircraft engines are installed thereon, are certified by a competent aviation authority (in Australia, this is the Civil Aviation Safety Authority) to transport:

  • at least eight (8) persons including crew, or
  • goods in excess of 2750 kg,

together with all modules and other installed, incorporated or attached accessories, parts and equipment and data manuals.

See definition of 'airframe' in the PPS Regulations.

Aircraft that is further described as airframe must be described by serial number in a registration. The serial number for aircraft engine comprise of:

  • the airframe's manufacturer's number, that is, the serial number attached to the airframe by the manufacturer
  • the manufacturer's name, and
  • the manufacturer's generic model description.

A class of collateral that may be registered on the Personal Property Securities Register, sometimes abbreviated to ‘AllPAAP’.

This type of collateral class means personal property over which the grantor has an interest at the time the registration is made, and personal property acquired after the registration is made.

A class of collateral that may be registered on the Personal Property Securities Register, sometimes abbreviated to ‘AllPAAP except’.

This type of collateral means all present and after-acquired property, except for an item or class of personal property stated in the registration as being exempt.

A demand in writing, from a person with an interest in the collateral, requesting the secured party to amend the collateral registration. This is sometimes referred to as a change demand.

ARBNs are issued to registrable Australian bodies and foreign companies. The ARBN is a unique identifier and no two bodies can have the same ARBN.

See the Australian Securities Investments Commission (ASIC) website for more information about the ARBN.

ARSNs are issued to Managed Investment Schemes. The ARSN is a unique identifier and no two bodies can have the same ARSN.

See the Australian Securities Investments Commission (ASIC) website for more information about the ARSN.

Australian Securities and Investments Commission

See the Australian Securities Investments Commission (ASIC) website for more information.

Attachment refers to:

  • the successful creation of a security interest in property that can be enforced against that property or
  • a document which further describes the collateral that is uploaded as part of a registration.

A register of information provided to the Australian Taxation Office by businesses and other entities when registering for an ABN.

Publicly available information on entities with an ABN is available publicly from the ABN Lookup website.

The PPS Register can be searched using either

  • the serial number of the collateral (for example, the VIN of a motor vehicle), or
  • the details of the grantor.

Where a search is undertaken against an individual grantor, the PPS Act requires that the search must be undertaken by a person with an authorised purpose (as set out in section 172 of the PPS Act).

The range of IP addresses from which the B2G account customer interacts with the PPS Register.

A bailment for which the bailee provides value may, in certain circumstances, give rise to a PPS lease. There is no definition of bailment in the PPS Act. Generally a bailment occurs when a bailee voluntarily receives possession but not ownership of goods from a bailor who retains the right to receive the goods back when the bailment comes to an end. For more information refer to the Leases and Bailment under the Personal Property Securities Act 2009 fact sheet.

For account customers, PPS Register transaction charges can be billed to an account and a monthly account statement will be issued.

According to section 10 of the PPS Act, business day means a day other than:

  • a Saturday or a Sunday; or
  • a day which is a public holiday for the whole of:
    • any State; or
    • the Australian Capital Territory; or
    • the Northern Territory; or
  • a day that falls between Christmas Day and New Year’s Day; or
  • a day on which the Registrar has refused access to the register, or otherwise suspended the operation of the register, in whole or in part (see subsection 147(5)); or
  • a day that is prescribed by the regulations for the purposes of this definition.

See the business days calculator for assistance calculating periods of business days. 

The channel through which business may transact with the PPS Register.

Casual users access or use the PPS Register without having created an account. Casual users are often individuals who use the PPS Register on a once-off or casual basis.

A unique sequential number that is allocated for certain transactions relating to a registration, including creation, amendment or discharge.

This is the type of change that generates a change number for a registration.

For non-registration events this is the type of change performed on the register.

For a motor vehicle, the series of numbers/letters that are attached or stamped on the vehicle's chassis by the vehicle manufacturer to uniquely identify the vehicle.

A writing which evidences both a monetary obligation and a security interest in, or lease of, specific goods; for example, a hire-purchase agreement. It would not include a negotiable instrument, an investment instrument, an investment entitlement or a document of title.

The Convention on International Civil Aviation signed on 7 December 1944 in Chicago. The Chicago Convention establishes rules on the allocation of nationality and registration marks for aircrafts.

Under this Convention, Australia is assigned the nationality mark 'VH'. An example of a nationality and registration mark for an Australian aircraft is 'VH-WOV'.

Circuit layout refers to the original layout designs for integrated circuits and computer chips. Circuit layout rights are intangible personal property.

For the purposes of Part 9.5, has the meaning given in section 340 of the PPS Act.

Personal property that is the subject of a security interest. By way of example, the motor vehicle that is provided as security for the loan given by a bank to finance its purchase.

The following classes of collateral are prescribed in the PPS Regulations:

  • agriculture
  • aircraft
  • all present and after-acquired property
  • all present and after-acquired property, except
  • financial property
  • intangible property
  • motor vehicles
  • other goods, and
  • watercraft.

Each registration must only relate to a single collateral class.

The description of the collateral being registered on the PPS Register.

A registration of a financing statement on the PPS Register. In addition to details about the collateral, the registration also includes:

  • details about the grantor (where relevant), or secured party
  • details about the address for service (address to which correspondence relating to the registration must be sent)
  • giving of notice identifier (see 'giving of notice identifier'), and
  • details about the security interest (for example, whether it is a purchase money security interest or whether it is subordinate to another interest).

A unique identification number allocated by the system to a collateral registration at the time of registration.

Personal property that is held in the course or furtherance, to any degree, of carrying on an enterprise. It does not include consumer property – see 'consumer property'.

See definition of 'commercial property' in section 10 of the PPS Act.

Every user of the PPS Register must agree and adhere to the conditions of use when using the PPS Register or data obtained from the PPS Register.

Any personal property held by an individual, other than personal property held in the course or furtherance, to any degree, of carrying on an enterprise to which an ABN has been allocated.

See definition for 'consumer property' in section 10 of the PPS Act.

Control is one way of perfecting a security interest in controllable property.

See definition for 'control' in section 10 of the PPS Act.

Copyright is a type of legal protection for ideas and information in certain forms. The most common forms are: writings, visual images, music and moving images. Copyright is intangible personal property.

This refers to crops (whether matured or not and whether naturally grown or planted) that have not been harvested.

Examples of crops include:

  • the products of agriculture or aquaculture, if the products have not been harvested, and
  • trees (but only if they are personal property), if the trees have not been harvested.

Currency that is used as a medium of exchange in Australia or any other country.

A debtor is:

  • a person who owes payment or performance of an obligation that is secured by a security interest in personal property, or
  • a transferee of, or successor to, an obligation mentioned in paragraph (a).

Design relates to the features of shape, configuration, pattern or ornamentation which, when applied to a product, gives the product a unique appearance. Design is intangible personal property.

A registration that has passed its expiry date or has been removed from the PPS Register.

The length of time of a registration from the start time to the end time.

The end date of a registration. This is the date at which the registration expires.

Expiry will occur at the last moment of the nominated end date (that is, at 23:59:59 on the end date).

As a collateral class, includes chattel paper, currency, documents of title, investment instruments, negotiable instruments, and investment entitlements.

The data amending a registered financing statement.

The data registered pursuant to an application for a registration.

The period in which a search result may be accessed without payment of a further fee.

The giving of notice identifier is the reference number or text that is used to identify, or to provide more information, about the registration.

As a secured party you can choose to enter a giving of notice identifier on a PPSR registration which identifies a record of the registration for your secured party.

The giving of notice identifier, where it exists, must be included in correspondence to the secured party relating to that registration.

Goods means tangible personal property, including:

  • crops
  • livestock
  • wool
  • extracted minerals, and
  • satellites and other space objects

but does not include financial property or an intermediated security.

An individual or an organisation who owns or has an interest in the personal property to which a security interest is attached.

A grantor includes an individual or an organisation who receives goods under a commercial consignment, a lessee under a PPS lease, and a transferor of an account or chattel paper.

Grantor identification or identifier refers to the details that are used to identify the grantor in a registration.

The rules for grantor identification are set out in the PPS Regulations.

In brief, the Regulations provide that where the grantor is an individual, the identifiers are to be sourced from the documents in this order:

  • the current driver's licence issued by an Australian state or territory
  • proof of age card issued by an Australian state or territory
  • Australian passport
  • Australian visa
  • passport from country grantor usually resides, or
  • details on birth certificate.

If the grantor is an organisation, different rules apply depending on whether the grantor is a body corporate, a partnership, trustee of a trust, or a body politic.

See the PPS Regulations for more information on the grantor identification rules.

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