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The ABN is a unique 11 digit identifier issued to all entities registered in the Australian Business Register (ABR). It is used when dealing with government agencies (including the Australian Taxation Office) and other businesses.

An ABN can have a status of active or cancelled. A status of cancelled means the business has ceased trading. If an entity with an ABN has an associated ACN, ARBN or ARSN you can search ABN Lookup using that ACN, ARBN or ARSN.

See the Australian Business Register website for more information about ABNs.

Access the Australian Business Register's ABN Lookup

Example:

63 384 330 717 (AFSA's ABN)

This refers to the different channels available to access the PPSR website (www.ppsr.gov.au) and via the Personal Property Securities Service (1300 00 PPSR, enquiries@ppsr.gov.au).

When you create a secured party group (SPG), you will be given a secured party group number and an access code which acts as a password. This information will be emailed to the person who is nominated during set-up of the SPG. This code can be changed (see example below).

An SPG access code is a unique 12-character alphanumeric identifier.  Any user who has the SPG number and access code can make changes to a registration (to view, modify and discharge), and access the SPG's workbench so it should only be provided to authorised users.

Example:  AccessCode1@

If you change your code it must:

  • Not contain space characters
  • Be 12 characters long
  • Have at least one uppercase character
  • Have at least one lowercase character
  • Have at least one numeric character
  • Have at least one of the following special characters: ]~@#^:;<>,.[()|\"`*$-+?_&=!%{}/

An account is not required to search the PPSR but can be useful to make payments quickly, retrieve previous searches and create reports on your usage of the PPSR. There is no charge to create an account.

A PPSR account enables you to:

  • manage your transactions, e.g. searches and registrations
  • provide access to multiple users
  • choose payment method.

The account administrator, also referred to as the account system administrator, is the person who may manage users within an account for a PPS Register account customer. The account administrator has wide ranging roles and permissions to be able to make updates and changes to the account, including but not limited to:

  • create users
  • modify users
  • resetting passwords
  • unlocking users
  • grant permissions (what transactions the user can perform), and
  • remove users.

An account customer is a person or entity that has an account with the PPSR and is authenticated (logged in) to use the PPSR.

While it is not necessary to become an account customer to search the PPSR, an account is required if you need to create a Secured Party Group or a registration. There are benefits to being an account customer, including but not limited to:

  • being able to see all transaction usage and obtain full transaction listing of their account
  • being able to add multiple users to the account (delegated user management), and
  • use approval functions for reviewing and approving pending registration applications.

An Australian Company Number (usually shortened to ACN) is a unique nine-character number issued by the Australian Securities and Investments Commission (ASIC) to every company registered under the Commonwealth Corporations Act 2001 as an identifier. The number is usually printed in three groups of three digits.

If an entity with an ACN has an associated ABN, ARBN or ARSN you can search ABN Lookup using that ABN, ARBN or ARSN.

Example:

000 000 123

See the Australian Securities and Investments Commission website for more information about the ACN.

Australian Financial Security Authority (AFSA) manages the application of bankruptcy and personal property securities laws through the delivery of high quality personal insolvency and trustee, regulation and enforcement, and personal property securities services.

As a collateral class, includes crops and livestock.

As a collateral class, includes:

  • a machine or craft that can travel in the air and has a nationality and registration mark
  • an aircraft engine
  • an airframe, or
  • a helicopter.

Aircraft engine means engines (other than those used in military, customs or police services), powered by jet propulsion or turbine or piston technology, and:

  • in the case of jet propulsion aircraft engines, have at least 1750 lb of thrust or its equivalent, and
  • in the case of turbine-powered or piston-powered aircraft engines, have at least 550 rated take-off shaft horsepower or its equivalent,

together with all modules and other installed, incorporated or attached accessories, parts and equipment.

See definition of aircraft engine' in the PPS Regulations.

Aircraft that is further described as aircraft engine must be described by serial number in a registration. The serial number for aircraft engine comprise of:

  • the engine's manufacturer's number; that is, the serial number attached to the engine by the manufacturer
  • the manufacturer's name, and
  • the manufacturer's generic model description.

Airframe means airframe (other than those used in military, customs or police services) that, when appropriate aircraft engines are installed thereon, are certified by a competent aviation authority (in Australia, this is the Civil Aviation Safety Authority) to transport:

  • at least eight (8) persons including crew, or
  • goods in excess of 2750 kg,

together with all modules and other installed, incorporated or attached accessories, parts and equipment and data manuals.

See definition of 'airframe' in the PPS Regulations.

Aircraft that is further described as airframe must be described by serial number in a registration. The serial number for aircraft engine comprise of:

  • the airframe's manufacturer's number, that is, the serial number attached to the airframe by the manufacturer
  • the manufacturer's name, and
  • the manufacturer's generic model description.

A class of collateral that may be registered on the Personal Property Securities Register, sometimes abbreviated to ‘AllPAAP’.

This type of collateral class means personal property over which the grantor has an interest at the time the registration is made, and personal property acquired after the registration is made.

A class of collateral that may be registered on the Personal Property Securities Register, sometimes abbreviated to ‘AllPAAP except’.

This type of collateral means all present and after-acquired property, except for an item or class of personal property stated in the registration as being exempt.

A written demand (authorised by the Act) from a person with an interest in the collateral, requesting the secured party amend its registration by registering a financing change statement, which may terminate the registration or omit certain collateral.

If the secured party does not amend the registration, the requestor may invoke a further procedure through the Registrar or the court.

Related documents:

PDF iconDispute a registration—process guide

ARBNs are issued to registrable Australian bodies and foreign companies. The ARBN is a unique nine digit identifier, usually printed in three groups of three digits, and no two bodies can have the same ARBN.

If an entity with an ARBN has an associated ABN, ACN, or ARSN you can search ABN Lookup using that ABN, ACN or ARSN.

See the Australian Securities Investments Commission (ASIC) website for more information about the ARBN.

Example:

000 000 123

ARSNs are issued to Managed Investment Schemes. The ARSN is a unique nine digit identifier, usually printed in three groups of three digits, and no two bodies can have the same ARSN.

If an entity with an ARSN has an associated ABN, ACN or ARBN you can search ABN Lookup using that ABN, ARBN or ARSN.

See the Australian Securities Investments Commission (ASIC) website for more information about the ARSN.

Example:

000 000 123

Australian Securities and Investments Commission

See the Australian Securities Investments Commission (ASIC) website for more information.

Attachment refers to:

  • the successful creation of a security interest in property that can be enforced against that property or
  • a document which further describes the collateral that is uploaded as part of a registration.

A register of information provided to the Australian Taxation Office by businesses and other entities when registering for an ABN.

Publicly available information on entities with an ABN is available publicly from the ABN Lookup website.

The PPS Register can be searched using either

  • the serial number of the collateral (for example, the VIN of a motor vehicle), or
  • the details of the grantor.

Where a search is undertaken against an individual grantor, the PPS Act requires that the search must be undertaken by a person with an authorised purpose (as set out in section 172 of the PPS Act).

The range of IP addresses from which the B2G account customer interacts with the PPS Register.

A situation where a person (the bailee) is voluntarily in possession of goods belonging to another (the bailor) and therefore it's wider than a lease, but is covered by 'PPS lease' for situations where the bailor is regularly engaged in bailment transactions, and where the bailee gives value for the bailment.

For more information refer to the Leases and Bailment under the Personal Property Securities Act 2009 fact sheet.

For account customers, PPSR transaction charges can be billed to an account and a monthly account statement will be issued.

According to section 10 of the PPS Act, business day means a day other than:

  • a Saturday or a Sunday; or
  • a day which is a public holiday for the whole of:
    • any State; or
    • the Australian Capital Territory; or
    • the Northern Territory; or
  • a day that falls between Christmas Day and New Year’s Day; or
  • a day on which the Registrar has refused access to the register, or otherwise suspended the operation of the register, in whole or in part (see subsection 147(5)); or
  • a day that is prescribed by the regulations for the purposes of this definition.

See the business days calculator for assistance calculating periods of business days. 

The Business to Government (B2G) channel is a way for businesses with a high volume of transactions to access the PPSR. 

For more information, see What is the B2G channel?

Someone who accesses the PPSR without creating an account.  A casual user is only able to perform certain searches on the PPSR.  You must create an account to create registrations.

A unique sequential number that is allocated for certain transactions relating to a registration, including creation, amendment or discharge.

This is the type of change that generates a change number for a registration.

For non-registration events this is the type of change performed on the register.

The Chassis number is a serial number used to identify a motor vehicle manufactured prior to 1989.

It is made up of a series of numbers/letters that are attached or stamped on the vehicle's chassis by the vehicle manufacturer to identify the vehicle.

A writing which evidences both a monetary obligation and a security interest in, or lease of, specific goods; for example, a hire-purchase agreement. It would not include a negotiable instrument, an investment instrument, an investment entitlement or a document of title.

The Convention on International Civil Aviation signed on 7 December 1944 in Chicago. The Chicago Convention establishes rules on the allocation of nationality and registration marks for aircrafts.

Under this Convention, Australia is assigned the nationality mark 'VH'. An example of a nationality and registration mark for an Australian aircraft is 'VH-WOV'.

Circuit layout refers to the original layout designs for integrated circuits and computer chips. Circuit layout rights are intangible personal property.

For the purposes of Part 9.5, has the meaning given in section 340 of the PPS Act.

Personal property offered up as security for a debt or other obligation owed to sellers, financiers or other secured parties.

Collateral is personal property that has a security interest attached to it and must be described when registering on the PPSR.

Used to describe the personal property that is being used to secure payment or performance of an obligation.

The PPSR separates collateral classes under four broad categories:

  • Tangible property
    • Motor vehicles
    • Watercraft
    • Aircraft
    • Agriculture
    • Other goods
  • General property
    • All present and after acquired property – no exceptions
    • All present and after acquired property – with exceptions
  • Intangible property
    • Account
    • General intangible
    • Intellectual property
  • Financial property
    • Chattel paper
    • Currency
    • Document of title
    • Intermediated security
    • Investment instrument
    • Negotiable instrument

Each registration must only relate to a single collateral class. Please see the Collateral class page for more information.

The description of the collateral being registered on the PPS Register.

A registration of a financing statement on the PPS Register. In addition to details about the collateral, the registration also includes:

  • details about the grantor (where relevant), or secured party
  • details about the address for service (address to which correspondence relating to the registration must be sent)
  • giving of notice identifier (see 'giving of notice identifier'), and
  • details about the security interest (for example, whether it is a purchase money security interest or whether it is subordinate to another interest).

A unique identification number allocated by the system to a collateral registration at the time of registration.

A ‘commercial consignment’ is a consignment that meets additional defined criteria under the PPS Act. It is deemed to be a security interest even if it doesn’t meet the standard PPS Act definition of a security interest.

A consignment is traditionally recognised as an arrangement where a person (the consignor) delivers their property to another person (the consignee) so they can sell that property on their behalf.  A consignment is considered to be a ‘commercial consignment’ if:

  1. the consignor still keeps an interest in the goods that they have delivered to the consignee; and
  2. they have delivered those goods for the purpose of sale, lease or other disposal; and
  3. the consignor and the consignee both deal in those types of goods in their ordinary course of business.

The two exceptions to this rule are consignments under which the goods are delivered to:

  1. an auctioneer for the purpose of sale; or
  2. a consignee, (for sale, lease or other disposal), if it is generally known to its creditors to be selling or leasing goods of others.

An interest of this type may be a PMSI. For more information, see the Purchase money security interests (PMSI) page

Personal property that is held in the course or furtherance, to any degree, of carrying on an enterprise. It does not include consumer property – see 'consumer property'.

See definition of 'commercial property' in section 10 of the PPS Act.

The terms and conditions you must accept and adhere to, when using the PPSR

Personal property held by an individual and not for any use in a business with a ABN.

See definition for 'consumer property' in section 10 of the PPS Act.

Control is one way of perfecting a security interest in controllable property.

See definition for 'control' in section 10 of the PPS Act.

Copyright is a type of legal protection for ideas and information in certain forms. The most common forms are: writings, visual images, music and moving images. Copyright is intangible personal property.

This refers to crops (whether matured or not and whether naturally grown or planted) that have not been harvested.

Examples of crops include:

  • the products of agriculture or aquaculture, if the products have not been harvested, and
  • trees (but only if they are personal property), if the trees have not been harvested.

Currency that is used as a medium of exchange in Australia or any other country.

A person, organisation, company of other entity who owes a debt.

Design relates to the features of shape, configuration, pattern or ornamentation which, when applied to a product, gives the product a unique appearance. Design is intangible personal property.

A registration that has passed its expiry date or has been removed from the PPS Register.

The length of time of a registration from the start time to the end time.

When you register a security interest, you will be asked to provide a duration for the registration.

The fee charged is related to the duration chosen and can be found on the fees page, under the Fees for financing statements heading.

The duration categories are:

  • Seven years or less
  • More than seven years but less than 25
  • No stated end time

Registrations in respect to goods with a serial number, such as watercraft, are limited to a maximum of seven years in duration.

The end date of a registration. This is the date at which the registration expires.

Expiry will occur at the last moment of the nominated end date (that is, at 23:59:59 on the end date).

Financial Property is one of the four collateral class categories.  It includes:

  • chattel paper
  • currency
  • documents of title
  • investment instruments
  • negotiable instruments, and
  • investment entitlements.

The data amending a registered financing statement.

The data registered pursuant to an application for a registration.

The period in which a search result may be accessed without payment of a further fee.

The giving of notice identifier is the reference number or text that is used to identify, or to provide more information, about the registration.

As a secured party you can choose to enter a giving of notice identifier on a PPSR registration which identifies a record of the registration for your secured party.

The giving of notice identifier, where it exists, must be included in correspondence to the secured party relating to that registration.

Goods means tangible personal property, including:

  • crops
  • livestock
  • wool
  • extracted minerals, and
  • satellites and other space objects

but does not include financial property or an intermediated security.

An individual or an organisation who owns or has an interest in the personal property to which a security interest is attached.

A grantor includes an individual or an organisation who receives goods under a commercial consignment, a lessee under a PPS lease, and a transferor of an account or chattel paper.

Grantor identification or identifier refers to the details that are used to identify the grantor in a registration.

The rules for grantor identification are set out in the PPS Regulations.

In brief, the Regulations provide that where the grantor is an individual, the identifiers are to be sourced from the documents in this order:

  • the current driver's licence issued by an Australian state or territory
  • proof of age card issued by an Australian state or territory
  • Australian passport
  • Australian visa
  • passport from country grantor usually resides, or
  • details on birth certificate.

If the grantor is an organisation, different rules apply depending on whether the grantor is a body corporate, a partnership, trustee of a trust, or a body politic.

See the PPS Regulations for more information on the grantor identification rules.

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