Previous securities registers and migrated data

Since 30 January 2012, the Personal Property Securities Register (PPSR) has been the single national register of security interests in personal property. Almost 5 million registrations were migrated from existing state and territory registers. These registers included the Australian Security and Investments Commission (ASIC) Register of Company Charges, the Australian Register of Ships, the Fisheries Register, state and territory bills of sale registers, and the state and territory registers of encumbered vehicles.

The transitional registers are now closed. However, you may contact them for historical records.

List of previous registers

Transitional register

Access to historical records

Contact details for enquiries

Australian Shipping Register (Australian Maritime Safety Authority) Please send requests to the register by post.
A fee is payable for this service.
Registrar of Ships, Ship Registration Office
GPO Box 2181, Canberra, ACT 2601.
Phone: 02 6279 5925
Email: sro@amsa.gov.au

Statutory Fishing Rights (Australian Fisheries Management Authority)
There are two registers: the Statutory Fishing Rights Third Party Interest Public Register and the register containing other claims over Statutory Fishing Rights.

Please send requests by email detailing the information needed and make arrangements to pay the applicable search fee. Manager Licensing Policy
Phone: 02 6225 5397
Email: licensing@afma.gov.au
Australian Securities and Investments Commission (ASIC) Register of Company Charges All historical charge information is available for seven years from the 30 January 2012. You can lodge a paper search form, either by post or over the counter at a service centre. A fee is payable for this service. Phone: 1300 300 630
Web: Australian Securities and Investments Commission FAQs
Australian Capital Territory General Register of Deeds and Instruments To request a search, clients need to attend the counter in person at 255 Canberra Ave, Fyshwick. Manager of Land Titles
Phone: 02 6207 0741; or
Assistant Manager
Phone: 02 6207 0481
Email: actlandtitles@act.gov.au
Australian Capital Territory (ACT) Register of Cooperative charges
The register is a hardcopy archive only.

Requests should be made in writing to:
GPO Box 158, Canberra City, ACT 2601
Email: ors.bil@act.gov.au. A fee is payable for this service.

ACT Department of Justice and Community Safety

 

Phone: 02 6207 3000
Email: ors.bil@act.gov.au

New South Wales (NSW) Register of Encumbered Vehicles (REVS) For enquiries and requests for archived information contact the information centre. NSW Finance and Services Information Centre
Phone: 133 220
New South Wales (NSW) Registry of Co-operatives and Associations and the Registry of Co-operatives and cooperative housing societies Searches are available for seven years after 30 January 2012. A fee is payable for this service. Email: registryinquiries@services.nsw.gov.au
New South Wales (NSW) Security Interest in Goods Register (SIGR) Land Property Information (LPI) historical searches are available. A fee is payable for this service.
Note: If users are unable to find the information, they can search the LPI register through the authorised LPI information broker network, or via the LPI Online Shop
Security Interests in Goods Register (SIGR)

 

Department of Lands
GPO Box 15
Sydney, NSW 2001
Phone (Australia): 1300 052 637
Phone (international): +61 2 9228 6666

Northern Territory Bills of Sale Register All instruments are available for searching in the general registry office.
A fee is payable for this service.
Land Titles Office, Qld Department of Justice
Phone: 08 8999 6520
Northern Territory Stock Mortgages Register All instruments are available for searching in the general registry office.
A fee is payable for this service.
Contact: Land Titles Office, Qld Department of Justice
Phone: 08 8999 6520
Queensland (Qld) Register of Encumbered Vehicles (REVS) Historical record enquiries should be directed to the Qld Office of Fair Trading
Note: Search and retrieve functionality will be internal only. Call centre opening hours:
8 am to 6 pm on Monday to Friday
8 am to 4.45 pm on Saturday
Registration Services, Qld Office of Fair Trading
Phone: 13 QGOV (137 468)
Email: RegistrationServices@deedi.qld.gov.au
Queensland (Qld) Bills of Sale Register including liens on crops of sugar cane (BOS) Historical record enquiries should be directed to the Qld Office of Fair Trading.
Note: Search and retrieve functionality will be internal only.
Queensland Office of Fair Trading
Phone: 13 QGOV (137 468)
Queensland (Qld) Register of Cooperative charges (RCC) Historical record enquiries should be directed to the Qld Office of Fair Trading
Note: Search and retrieve functionality will be internal only.
Registration Services

 

Qld Office of Fair Trading
Phone: 13 QGOV (137 468)
Email: RegistrationServices@deedi.qld.gov.au

South Australia Vehicle Securities Register (VSR) Enquiries on historical data can be directed in the first instance to the Department for Transport, Energy and Infrastructure, Customer Contact Centre. South Australian Transport, Energy and Infrastructure, Customer Contact Centre
Phone: 131 084
Email: dtei.enquiriesadministrator@sa.gov.au
South Australia Land Titles, Registry of Deeds and Crop liens Bills of Sale, Stock Mortgage and Wool lien records held by LSG are available for searching until further notice from the Registrar-General.
Note: Secured parties of bills of sale over water licences, irrigation trust water allocations, fishing licences and aquaculture licences not being migrated to the PPSR are to be notified individually. Enquiries will be redirected to the agency that maintains the respective licence register.
Land Services Group and
Lands Titles Office
GPO Box 1354

Adelaide, SA 5001
Phone: 08 8226 3983, 1800 648 176
Fax: 08 8226 3998
Email: LsgFeedBack@sa.gov.au

South Australia Register of Cooperatives and Associations    
Tasmanian Register of Bills of Sale, Stock, Wool and Crop Mortgages and Cooperative charges Requests for archived information should be forwarded to:
The Tasmanian Manager of Registration Services, Ann Owen
Phone: 03 6233 3788
Email: ann.owen@justice.tas.gov.au
Registration Services Branch
Department of Justice
Phone: 03 6233 2555
Email: business.affairs@justice.tas.gov.au
Tasmanian Motor Vehicle Securities Register Requests for historical data should be made in writing to:
The Registrar of Motor Vehicles
GPO Box 1002 Hobart, TAS, 7001
Email: tes@dier.tas.gov.au
Registration and Licensing Branch, DIER
Phone: 1300 851 225
Email: vru@dier.tas.gov.au
Vic Roads Vehicle Securities Register (VSR) Requests for historical data should made in writing to:
Vic Roads PO Box 2446 Kew, VIC, 3101.
A fee is payable for this service.
VicRoads Contact Centre
PO Box 2446 Kew, VIC, 3101
Phone: 131 171
Victorian Register of Liens on Crops and Liens on Wool and Stock Mortgages Requests for a historical search should be made in person at:
Level 10 Counter,
Land Victoria, 570 Bourke Street Melbourne.
A fee is payable for search of a registration
Note: the registered crop and wool liens were not being migrated because they have a short statutory lifespan.
Land Registration Services, Land Victoria
Level 10, 570 Bourke Street Melbourne
Phone: 03 8636 2010
Victorian Register of Cooperative charges Historical information has been held on the register for seven years after 30 January 2012. A fee is be payable for this service. Requests for historical data should be emailed to consumer@justice.vic.gov.au, or sent to:
Consumer Affairs Victoria
GPO Box 123
Melbourne, Vic 3001
Phone: 1300 558 181
Email: consumer@justice.vic.gov.au
Western Australia REVS and BOS It is possible to conduct a historical search for information held on these registers for seven years after 30 January 2012. Requests for historical data should be made in writing and addressed to:
Commissioner for Consumer Protection
Department of Commerce
Locked Bag 14
Cloisters Square, WA 6850
A fee is payable for this service.
Department of Commerce
Phone: 1300 304 054
Email: consumer@commerce.wa.gov.au

Find and claim your migrated registrations

If you had security interests registered on a previous register you need to follow the Find and claim your migrated registrations process to manage these registrations (including discharge).

Deregistered grantor companies

More than 1.5 million charges were migrated from the ASIC Register of Company Charges to the PPSR. Some of those charges listed grantor companies which were deregistered at the time of migration. During migration those charges were migrated using a company name rather than Australian Company Number (ACN) because the ACN was not at the time associated with a registered company.

In some cases the name of the deregistered companies listed in these charges (now a PPSR registration) is the same or similar to a company that has subsequently become registered or one that has changed its name. A PPSR search by organisation grantor name may then return one or more PPSR registrations.  

In most instances, the original lodgement documentation migrated with the charge and can be viewed in the attachments to the PPSR registration. This documentation should contain the ACN of the grantor company, clearing up any identity issue.

In two infrequent circumstances it may not be possible to determine the true identity of the grantor company because:

  • the lodgement documentation did not migrate
  • the documentation is very old and predates ACNs.

In the first circumstance, contact us in order to obtain a copy of that documentation.

In the second instance, consult ASIC records to verify that the charge does not relate to the current registered company with the same name. See previous securities registers

Current registrations will not face this issue

New registrations created on the PPSR will not have this problem because a deregistered company cannot have registrations made against it. Should a company become deregistered with existing registrations, those registrations will continue to refer to the company ACN, which remains the same.

Additional migrated registration differences

The data on transitional registers described both organisation and individual grantors in a variety of ways. There can also be differences in collateral type and class.

See searching the PPSR for migrated registrations for further information on refining your search criteria.

Migrated registrations with defects remain effective

Some of the registrations migrated to the PPSR from former registers may be, for the purpose of the Personal Property Securities Act 2009 (PPS Act), defective because when they were originally created they did not contain the information required by the PPS Act.

The ‘Personal Property Securities (Migrated Security Interest and Effective Registration) Determination 2011’ ensures that migrated registrations remain effective, despite these defects, but only until the end time of the original registration or, if the original registration does not state an end time until 31 January 2017.

This temporary period of effectiveness is intended to give secured parties time to amend migrated registrations to PPS Act requirements. See manage registrations.

The determination ensures the effectiveness of migrated registrations, but the absence of the required data may have consequences under other provisions of the PPS Act, for example provisions relating to taking personal property free of the security interests.