Searching the find and claim catalogue

How to find migrated secured party groups in the Find and claim catalogue.

After clicking the "Find and claim" tab you will be required to choose your search criteria.  Make a selection from the Migrating register list (e.g. Register of Company Charges is the ASIC Register of Company Charges).  For the list of the registers that migrated to the PPSR see List of transitional registers.

You then must select the Mode of search:

Secured Party Group Mode

This mode allows you to view migrated secured party group and secured party details.

  • Select search Status:

Find and claim searches will generally be for Unclaimed Secured Party Groups; however searches can be done for Claimed Secured Party Groups, and Both (results returned for both claimed and unclaimed migrated secured party groups).

  • Additional Criteria:

You must specify one of the following:

  • Migrated secured party name The name of the secured party as provided by the migrating register.
  • Verified secured party name The name of the secured party as verified with either ASIC or ABR (only applicable if migrated with a valid organisation identifier e.g. ACN or ABN).
  • Organisation number type and number This has not been provided by all migrating registers. It is recommended to search every identifier the organisation may have.
  • Secured Party Group ID – Supplied by the migrating register. Please refer to the data mapping documents for how each migrating register has provided this.

Results:

When using secured party group mode, the result is displayed in a list showing the secured party group ID.  Unless you know the secured party group ID that has been allocated by the migrating register, you will need to select each secured party group ID and view the secured party group details to help determine whether you are entitled to claim the migrated SPG.  The "view SPG" screen displays the name and address of the SPG, as listed on the transitional register, and a list of the registration numbers in the migrated SPG.

If you want to see more information about the registrations, you can conduct a search by PPSR registration number for each registration. Each search has a fee.

Distinct Name Mode

This mode counts how many migrated secured party groups contain secured parties that meet your criteria.

You must specify one of the following:

  • Migrated secured party name – The name of the secured party as provided by the migrating register
  • Verified secured party name – The name of the Secured party as verified with either ASIC or ABR (only applicable if migrated with a valid organisation identifier e.g. ACN or ABN).
  • Organisation number type and number – This has not been provided by all migrated registers. It is recommended to search every identifier the organisation may have.

Results:

Displayed in a list showing:

  • Secured party name; and
  • the number of migrated secured party groups with that name that are:
    1. unclaimed with a single secured party
    2. unclaimed with a single secured party with no registrations
    3. claimed with a single secured party; and
    4. multiple secured parties.

You cannot view the details of the secured party groups or registration numbers from this screen. If you want further information about a secured party, you can use secured party group mode to find the details, using the name displayed on this result screen. You can claim a secured party name, and the system will claim all unclaimed secured parties with a single secured party. To claim a migrated secured party group with multiple secured parties, you must use secured party group mode.

Tips for searching the Find and claim catalogue

  • Only enter details into one of the additional criteria fields.
  • You can use an asterisk (*) to perform a "wildcard" search in any name field.  For example, *business* entered in the migrated secured party name field will search for all migrated secured parties containing the word business.
  • Name searches using either the migrated or verified secured party name should be done excluding spaces between words.
  • Registrations migrated from the NSW Security Interest in Goods Register have a unique BK reference number. This number is located in the top right hand corner of the 'Deeds Index Particulars' document. It will also show in the Giving of Notice Identifier (GONI) field of a PPSR registration. To locate these registration in Find and claim, enter the BK number (without spaces, dashes etc.) in the Secured Party Group ID field. 
  • Some PPSR searches return migrated registrations with a value in the GONI field. The GONI may in some instances be the SPG ID and can be used as criteria for this field in Find and claim.  Please refer to the data mapping documents.
  • You may need to conduct a number of searches of Find and claim to find all of your migrated data. The data presented in the search results is reflective of the information provided to PPSR from the transitional register.
  • Other known issues surrounding migrated data are detailed on the migrated registrations - known issues page.